Fiscal Analyst 4 | MCC

State of Washington•Snohomish County – Monroe, WA

4d•Hybrid

About The Position

The Washington State Department of Corrections has an exciting opportunity for a fiscal guru to join the Monroe Correctional Complex fiscal team as a Fiscal Analyst 4 (FA4)! The goal of the Fiscal Analyst 4 is to develop systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities to the State of Washington are met with the highest level of integrity. As a Fiscal Analyst 4, you will utilize and interpret various WAC’s, RCW’s, State Administrative and Accounting Manual (SAAM), Generally Accepted Accounting Principles (GAAP) and agency policies. The candidate of choice will maintain a reasonable understanding of the Department’s structure, facility activity, and programs in order to provide consultation services to project managers and field fiscal staff as needed. This position supports the agency mission to improve public safety by positively changing lives through assisting employees in succeeding by modeling accountability and being fair, reasonable and consistent. If you can see yourself in a position of supporting various teams thorough your fiscal leadership and ensuring the fiscal responsibilities of the State of Washington are met with the highest level of integrity, we encourage you to apply!

Requirements

High School Diploma or GED
12 Semester or 18 Quarterhours of accounting credits from an accredited college or university whose accreditation is recognized by the US
Completion of accounting 201 and Accounting 202, and Governmental Accounting from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
Four (4) years of relevant professional experience
Relevant experience is defined as Fiscal Analyst 1 or above level work
Intermediate level experience in Microsoft Excel
Provided that a candidate possesses a degree focused on accounting or business management/administration: An AA degree can be equivalent to 1 year required work experience
BA degree or above can be equivalent to 2 years of required work experience
Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements

Nice To Haves

Additional relevant professional experience at Fiscal Analyst 3 level
A business focused bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting.

Responsibilities

Supervising Payroll/Timekeeping Administrative Operations to include: Ensuring efficient and accurate processing of payroll/timekeeping in accordance with RCWs, WACs, CBA's, OFM, GAAP, IRS, DOC regulations, policies and guidelines, etc.
Managing and supervising the duties and performance of the HQ satellite Payroll/Timekeeping processing center for Reentry Division and Monroe Correctional Complex personnel and timekeeping units
Being a resource for Local Payroll Liaisons (LPL's) as the technical expert
Recommending fiscal procedures that provide for review and control of payroll processing
Ensuring unit desk/procedure manuals are current and are used by subordinate staff
Recommending changes to standard processes to improve staff performance and effectiveness of the unit
Ensuring adequate training of LPL staff by updating PDPs to include key components for their fiscal responsibilities with target completion timeframes and utilizing duty specific 90-day training plans and ensuring adherence to the LPL checklist
Exercising discretion and judgment when providing consultation and advice, while applying skills and knowledge to various situations
Inform Headquarters Payroll and affected staff in the case of a discovered overpayment.
Providing accurate interpretation, verbally and in writing, of policies, regulations, rules, etc. regarding payroll/timekeeping.
Ensuring DOC staff receive pay timely and accurately by working collaboratively with the Roster Office, Human Resources, and HQ Payroll.
Planning, organization, managing the Employee Benefits Program at the local level
Serve as liaison to HQ Payroll ensuring necessary information flows in a timely manner
Ensuring staff coordinate and collaborate with HQ Payroll and other subject matter experts
Maintaining internal controls in accordance with OFM requirements to include safeguarding of assets and compliance with required business practices/procedures
Leadership, process improvement and collaboration
Payroll Petty Cash Requests
Generating HRMS/ATLAS reports
Prioritizing, assigning, and directing the work of the satellite payroll/timekeeping staff to promote efficient operations and customer service
Maintaining a small amount of Reentry Division/MCC LPL workload duties
Other duties as assigned