Office of Developmental Disabilities Services Fiscal Analyst (Fiscal Analyst 2)

State of Oregon•Salem, OR

1d•$5,458 - $8,352•Hybrid

About The Position

The Office of Developmental Disabilities Services (ODDS), Operations Administration Unit (OAU), administers state and federally funded programs for persons with intellectual and/or other developmental disabilities. Services generally include residential services, employment services, family support, case management and crisis services. Services are generally delivered by county governments or their private-nonprofit subcontract agencies, or through contracts executed directly between the ODDS and the service provider. ODDS OAU activities include program planning, resource development, standard setting, rate setting, budget development, contract administration, consultation, technical assistance, and program/contract monitoring/evaluation. As a Fiscal Analyst 2, you will work independently and with a small team in a fast-paced work environment. You will be responsible for fiscal analysis of contracts, grants, and other payments for ODDS. This includes: Analyzing requests from program staff to appropriately allocate and contract funds, monitoring compliance with agency budget, contract terms and conditions, and payment policies, procedures and federal and state rules. Collecting, compiling, analyzing, and distributing information on approximately $1.5 billion in state-funded community-based services for people with intellectual and/or developmental disabilities (I/DD). Providing technical assistance to program staff in administration of contract payments for DD services; and participating in analyses, development, and improvement of agency’s administrative systems DD services. Analyze and process funding for ODDS agency providers and case management entities request in order to appropriately allocate contract and service delivery funds. Monitor compliance with agency budget, payment policies, expenditure guidelines, procedures and federal and state rules. Advising management on suspected fiscal improprieties by providers and/or contractors and on budgetary implications of contract funding. Being the key to the biennial settlement process for some of our case management entities (CME) including, but not limited to, analyzing and submitting data to the CMEs with findings of funding inequities, analyzing the response from the CMEs and composing the final letter for settlement that advises accounting to the amount due/owed to the CME. Monitoring the overall program budget, collaborating with budget and to advise management on areas of fiscal concern. ODDS has several major areas of program budgets that are complicated and appear to change often including at times specialized, limited grant funding received from the Centers of Medicare and Medicaid Services (CMS).

Requirements

Five years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system.
OR Five years of professional-level experience in accounting, fiscal auditing, management or program analysis.
Experience must have included modeling, forecasting and analyzing fiscal information.
OR Successful completion of the Department of Administrative Services Public Administrative Trainee Program.
Bachelor's degree in Business, Public or Non-Profit Management, Finance, Accounting, or a related degree (such as Public Policy, Political Science, Public Administration, Economics or other analytical or technical degree) substitutes for three (3) years of experience.
Master's degree in Business, Public or Non-Profit Management, Finance, Accounting, or a related degree (such as Public Policy, Political Science, Public Administration, Economics or other analytical or technical degree) substitutes for four (4) years of experience.
Attention to detail for following verbal and written directions, creating grammatically correct and legally appropriate documentation, etc.
Demonstrated organizational skills with the ability to manage multiple projects simultaneously.
Experience working independently and as a member of a team.
Experience using principles, practices, and systems of fiscal/financial management.
Intermediate to advanced level Microsoft Excel skills are needed to track, compile, monitor, analyze and forecast statistical and financial information and create statistical and financial reports in an understandable format for diverse audiences.
Fiscal or analytical experience.
Experience using the principles and practices of budgeting, finance, and forecasting.
Experience communicating effectively with people over the telephone, in writing and in person answering questions and explaining information or decisions.
A cover letter is required, (please limit it to only two pages.)
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials.
Please include detailed work and education history.
Please upload a resume or complete the work history profile.
Criminal history and background check.
Complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Nice To Haves

Experience with the government budget process.
Experience using financial forecasting techniques.
Experience with eXPRS and SFMA.

Responsibilities

Analyze requests from program staff to appropriately allocate and contract funds.
Monitor compliance with agency budget, contract terms and conditions, and payment policies, procedures and federal and state rules.
Collect, compile, analyze, and distribute information on approximately $1.5 billion in state-funded community-based services for people with intellectual and/or developmental disabilities (I/DD).
Provide technical assistance to program staff in administration of contract payments for DD services.
Participate in analyses, development, and improvement of agency’s administrative systems DD services.
Analyze and process funding for ODDS agency providers and case management entities request in order to appropriately allocate contract and service delivery funds.
Monitor compliance with agency budget, payment policies, expenditure guidelines, procedures and federal and state rules.
Advise management on suspected fiscal improprieties by providers and/or contractors and on budgetary implications of contract funding.
Analyze and submit data to CMEs with findings of funding inequities.
Analyze the response from the CMEs and compose the final letter for settlement that advises accounting to the amount due/owed to the CME.
Monitor the overall program budget.
Collaborate with budget and to advise management on areas of fiscal concern.