Fiscal Affairs Coordinator

City of New York•New York City, NY

1d•Onsite

About The Position

Under the general supervision of the Director of Fiscal Affairs, the candidate will serve as a Coordinator of Fiscal Affairs. He or she will assist in coordinating and expediting the accurate detail completion of daily transactions, act as an internal accountant with liaison responsibilities between the Director of Fiscal Affairs and the Accounts Payable, Contract Payments, Revenue & Accounts Receivable, and Support Services units. The Coordinator will fill in operational gaps caused by new projects and/or competing deadlines. In the Accounts Payable and Contract Payments areas, the candidate will coordinate the research of financial issues with vendors, unions, and other city agencies, annuity funds payments, retainage and accrual reports. He or she will assist with the verification and distribution of petty cash, reimbursement of agency travel expenditures, recording all expenses properly, and preparing journal entries. He or she will anticipate and resolve problems with field divisions, project managers, and fiscal officers. In the Revenue & Accounts Receivable area, the candidate will become intimately involved with the entire claims process including submissions and drawdowns associated with various State, Federal, City, and Private funding sources, and coordinate the monthly grant fund and associated expense reconciliation process. He or she will also ensure that any items temporarily placed in the Agency Holding Account at the Comptroller s Office are tracked and promptly liquidated. The candidate will track and report on the agency operating revenue, cash, and cash equivalent receipts. He or she will assist with the coordination and completion of all external annual and programmatic audits. The candidate will be responsible for prioritizing, coordinating and ensuring new and existing Fiscal Affairs assignments are completed by established deadlines, including special internal reports requested by DOT Commissioner, Executive Deputy Commissioner, Deputy Commissioners, and other Executive staff, and requests and reports due to the NYC Office of Management and Budget (OMB) and the Office of the NYC Comptroller. The Coordinator will also assume a role of the personnel liaison for Fiscal Affairs.

Requirements

Serving permanently in the title of Principal Administrative Associate, or must be reachable on the current Principal Administrative list.
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Assist in coordinating and expediting the accurate detail completion of daily transactions.
Act as an internal accountant with liaison responsibilities between the Director of Fiscal Affairs and the Accounts Payable, Contract Payments, Revenue & Accounts Receivable, and Support Services units.
Fill in operational gaps caused by new projects and/or competing deadlines.
Coordinate the research of financial issues with vendors, unions, and other city agencies, annuity funds payments, retainage and accrual reports.
Assist with the verification and distribution of petty cash, reimbursement of agency travel expenditures, recording all expenses properly, and preparing journal entries.
Anticipate and resolve problems with field divisions, project managers, and fiscal officers.
Become intimately involved with the entire claims process including submissions and drawdowns associated with various State, Federal, City, and Private funding sources.
Coordinate the monthly grant fund and associated expense reconciliation process.
Ensure that any items temporarily placed in the Agency Holding Account at the Comptroller s Office are tracked and promptly liquidated.
Track and report on the agency operating revenue, cash, and cash equivalent receipts.
Assist with the coordination and completion of all external annual and programmatic audits.
Prioritize, coordinate and ensure new and existing Fiscal Affairs assignments are completed by established deadlines, including special internal reports requested by DOT Commissioner, Executive Deputy Commissioner, Deputy Commissioners, and other Executive staff, and requests and reports due to the NYC Office of Management and Budget (OMB) and the Office of the NYC Comptroller.
Assume a role of the personnel liaison for Fiscal Affairs.