STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- FISCAL ADMINISTRATOR I - 21009071

State of Florida • Bartow, FL

1d • Onsite

About The Position

The Fiscal Administrator I provides budget management, procurement management, and administrative support to the Fiscal Director in the Fiscal Department of the Office of the State Attorney for the 10th Judicial Circuit. The position monitors and analyzes accounting ledgers and operating budgets; prepares accounting reports, statements, and tabulations; balances and reconciles accounts; performs advanced administrative functions; assists with general accounting tasks; and handles sensitive and confidential information with discretion.

The role is based in Bartow, Florida, with a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. It requires regular in-office attendance, travel as required, and the ability to lift packages weighing up to 40 pounds. The position supports financial and purchasing operations involving state and county accounts, invoices, contracts, travel, purchasing cards, and inventory.

Requirements

• High school diploma or equivalency and two years of bookkeeping, clerical, or accounting experience, or an equivalent combination of training and experience.
• Have and maintain a valid driver's license.
• Knowledge of basic accounting principles, procedures, and terminology.
• Knowledge of budget preparation, monitoring, and expenditure control.
• Skill in reviewing, processing, and reconciling financial records and transactions.
• Skill in using Microsoft Office, spreadsheets, financial systems, and related computer applications.
• Ability to analyze financial information, identify discrepancies, maintain accurate records, and prepare clear and accurate financial reports, correspondence, and documentation.
• Ability to communicate effectively and establish positive working relationships with employees, vendors, and other agencies; strong listening and comprehension skills.
• Ability to handle matters with integrity, discretion, and confidentiality.
• Dependable routine in-office attendance; ability to work timely and efficiently in a fast-paced environment, focus on detail, meet deadlines, follow instructions, prioritize and complete multiple tasks, and travel as required.
• Ability to lift packages weighing up to 40 pounds to a height of three to four feet, as required.
• Pass a comprehensive employment background check, including fingerprinting; applicants must be U.S. citizens or otherwise lawfully authorized to work in the United States.

Nice To Haves

• Bachelor's degree; it may substitute for the required experience on a year-for-year basis.
• Knowledge of the organization and function of the criminal justice system.
• Knowledge of state and/or county purchasing systems.
• Proficiency in Microsoft 365 and other applications.

Responsibilities

• Assist the Fiscal Director with Fiscal Department responsibilities and special projects.
• Review and manage multiple state and county accounts, ensure payments are made as required, complete documentation, and request checks as needed.
• Process purchase requisitions, authorizations, and purchase orders.
• Audit state and county invoices for processing and payment; process revenue deposits; reconcile reports; and monitor contracts.
• Maintain records and the archival system.
• Process fiscal statements and reports.
• Assist with travel arrangements and payments as needed.
• Procure office supplies, equipment, and furniture.
• Process purchasing card charges in county and state systems, and reconcile expenditures and receipts.
• Communicate with vendors, process orders, and research requested purchases to obtain the best pricing.
• Review and process approved travel reimbursements.
• Conduct state and county inventories, audit inventory and equipment as applicable, and enter inventory into the BOMS tracking system.
• Provide customer service to internal and external customers.
• Perform administrative and clerical duties, including financial data entry, answering departmental telephones, maintaining office supplies, processing mail, retrieving and delivering orders, and faxing or photocopying as applicable.
• Deliver reports to the Board of County Commission and pick up documents as needed.
• Use BOMS, STAC, PolkOne, OnBase, Works, FLAIR, STMS, and Microsoft Office applications, including Excel, Word, and Teams.
• Assist state and county auditors when necessary.
• Attend meetings and training as applicable.
• Perform other duties as assigned.

Benefits

• Health, dental, vision, and life benefits.
• Paid annual and sick leave.
• Paid state holidays.
• State retirement package; employees contribute 3% of monthly gross pre-tax pay to the Florida Retirement System.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED