Fiscal Administrative Support

City and County of Denver • Denver, CO

2d • Onsite

About The Position

The Denver District Attorney's Office is responsible for prosecuting all felonies, misdemeanors and serious traffic offenses committed in Denver. The Office advocates victims' rights and advises and consults in the deterrence and prevention of crime. This role manages operational and/or administrative program/functional activities, services, and regulatory requirements. It serves as a liaison and central point of contact between various sections/divisions, customers, business/community organizations, and/or other stakeholders. The position recommends and implements new or revised operational/administrative policies, procedures, requirements, guidelines, and/or new directives and communicates the changes to employees and management. It prepares a variety of analytical and operational reports, correspondence, and accounting reports, statements, and documents, and provides operational information and statistical data for management/departmental use. The role performs complex accounting transactions, including preparing specialized reports, auditing records, performing three-way match exceptions for invoices, researching improperly processed paperwork, working with client groups to reconcile discrepancies and assist with technical issues, researching variances, tracking and verifying expenditures, and ensuring accuracy and compliance of financial transactions. It works with stakeholders both internal and external to the City, responds to inquiries, and provides complex information and technical assistance with regard to accounting information and transactions, including the status of accounts, payments, issuance of checks, available balances, and travel. The position examines and reviews complex accounting records and reports to ensure accuracy of fiscal documents and reports concerning invoices, payments, contract rates and terms, vendor licensing, internal billing and reimbursements, and property taxes. It processes invoices and tracks expenditures to support the procurement of goods and services, matches documents and invoices with contract rates and terms, and ensures accounts are properly coded and funds are available for payments. The role creates and sets up new vendor files within financial systems, makes changes to existing vendor files based on contract terms and agreements, and ensures that vendors meet legal requirements for contractual services. It ensures compliance and consistency with fiscal rules and regulations, identifies inaccuracies, reconciles discrepancies, and recommends corrective action within the scope of work. The position researches variances in financial reports and statements to determine possible causes and recommends corrective actions. It prepares, maintains, and assists professional accountants with accounting records and reports, including journals, ledgers, trial balances, balance sheets, income statements, and profit and loss statements. The role receives and prepares revenue deposits from divisions or branches, reconciles cash and credit statements, prepares bank deposit slips, allocates funds to appropriate accounts, verifies deposits with bank statements, ensures cashiers and terminals are adequately funded, records financial information in accounting systems, and prepares reports.

Requirements

• Three (3) or more years of Fiscal Administrative Support experience in accounts payable, accounts receivable, and travel for both employees and non-employees
• Skilled in Microsoft Excel
• Has strong communication skills and proven track record of increasing productivity with time management and process improvement
• Can take the lead but also has a willingness to learn
• Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)

Responsibilities

• Manages operational and/or administrative program/functional activities, services, and regulatory requirements and serves as a liaison and central point of contact between various sections/divisions, customers, business/community organizations, and/or other stakeholders
• Recommends and implements new or revised operational/administrative policies, procedures, requirements, guidelines, and/or new directives and communicates the changes to employees and management
• Prepares a variety of analytical and operational reports, correspondence, and accounting reports, statements, documents and provides operational information and statistical data for management/departmental use
• Performs complex accounting transactions, which includes preparing specialized reports, auditing records, performing three-way match exceptions for invoices (vouchers, purchase order, and receipt), researching improperly processed paperwork, working with client groups to reconcile discrepancies and assist with technical issues, researching variances, tracking and verifying expenditures, and ensures accuracy and compliance of financial transactions
• Works with stakeholders both internal and external to the City, responds to inquiries, provides complex information and technical assistance with regard to accounting information and transactions, which includes the status of accounts, payments, issuance of checks, and available balances and travel
• Examines and reviews complex accounting records and reports to ensure accuracy of fiscal documents and reports with regard to invoices, payments, contract rates and terms, vendor licensing, internal billing and reimbursements, and property taxes
• Processes invoices and tracks expenditures to support the procurement of goods and services, matches documents and invoices with contract rates and terms, and ensures accounts are properly coded and funds are available for payments
• Creates and sets-up new vendors files within financial systems, makes changes to existing vendor files based on contract terms and agreements, and ensures that vendors meet legal requirements for contractual services
• Ensures compliance and consistency with fiscal rules and regulations, identifies inaccuracies, reconciles discrepancies, and recommends corrective action within scope of work
• Researches variances in financial reports and statements to determine possible causes and recommends corrective actions
• Prepares, maintains, and assists professional accountants with accounting records and reports, which includes journals, ledgers, trail balances, balance sheets, income statements, and profit and loss statements
• Receives and prepares revenue deposits from divisions or branches, reconciles cash and credit statements, prepares bank deposit slips, allocates funds to appropriate accounts, verifies deposits with bank statements, ensures cashiers and terminals are adequately funded, records financial information in accounting systems, and prepares reports

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year
• 12 paid holidays
• 1 personal holiday
• 1 Wellness Day
• 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED