Fiscal/Administrative Assistant

State of Connecticut•Hartford, CT

17h•Hybrid

About The Position

The State of Connecticut, Insurance Department (CID), Business Office Unit is accepting applications for a Fiscal/Administrative Assistant position. This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Fiscal/Administrative Assistant will work directly under the guidance of a Fiscal Manager while collaborating with a dedicated team consisting of three Administrative Officers and two Associate Fiscal Administrative Officers. You will play a key role in Billing & Collections, Asset Management, and supporting Travel. The Business Office is responsible for the fiscal/administrative functions for two additional agencies that are APO to the Insurance Department. The selected candidate will perform a variety of fiscal and administrative duties, including coordinating asset processing, tagging, surplus and disposal activities, year-end inventory, maintaining and reconciling financial records, and utilizing electronic financial systems to prepare reports and maintain accurate records. This position offers an excellent opportunity for a motivated individual who thrives in a collaborative environment and is committed to delivering exceptional administrative and fiscal support in service of the agency's mission. This position also offers the opportunity to cross-train across all Core-CT financials which can expand your Core-CT knowledge.

Requirements

Current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
Knowledge of basic procedures of budget preparation and control
Knowledge of payroll procedures, purchasing procedures and contract preparation
Interpersonal skills
Oral and written communication skills
Considerable ability in arithmetic computations
Ability to audit financial documents
Ability to understand and apply statutes and regulations
Ability to utilize EDP systems for financial management

Nice To Haves

Experience with Billing & Collections
Experience generating financial reports
Experience using Microsoft Office Suite - Specifically Teams, Sharepoint, Excel, Word & Outlook
Experience working independently and as part of a team
Experience utilizing oral and written communication with internal and external stakeholders
Experience with organization, tracking and completing tasks in a timely manner
Cross-train across all Core-CT financials

Responsibilities

Coordinating asset processing
Tagging
Surplus and disposal activities
Year-end inventory
Maintaining and reconciling financial records
Utilizing electronic financial systems to prepare reports and maintain accurate records
Performing paraprofessional level work in fiscal and administrative activities
Independently performing bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities
Preparing simple financial statements and assisting in preparation of complex financial statements
Calculating rates involving complex arithmetical formulas
Gathering and consolidating payroll and expenditure data for budget preparation
Ensuring that expenditures plus encumbrances are within appropriation limits
Reviewing routine expenditures for compliance with itemized budgets
Utilizing EDP systems for financial records and reports
Independently performing purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
Independently preparing renewal or new contracts based on awards
Ensuring that routine payments are in compliance with contract provisions