Fiscal Accounts Clerk II

State of Maryland•Baltimore County, MD

1d•Onsite

About The Position

This position prepares, reviews and processes invoices received by the Department for payments using the statewide FMIS system. This position ensures that invoices are accurate, approved for payment, and submitted to Finance for payment processing. Must be able to identify discrepancies, communicate with department involved and resolve.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.
Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.
A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.
U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Nice To Haves

Proficient in Accounts Payable process in State of Maryland Financial Management Information System (FMIS).
Proficient in Microsoft Office and Google Applications.

Responsibilities

Review and verify source documents such as invoices, receipts, vouchers, Purchase Orders for payment to vendors.
Maintains accurate data by entering and updating accounts when additional information is received.
Verify financial transactions have been entered, released, and transmitted to the State Comptroller.
Tracks inaccuracies in account balances and financial transactions entered into FMIS.
Interact with vendors, other Division personnel, and end-users concerning invoices received by the Department.
Updates MSPAC Accounts Payable records utilizing Google Docs.
Handles all other duties assigned, such as accurately filing invoices, purchase orders, and other similarly related clerical tasks deemed appropriate.
Provide assistance to other Finance Division units such as Accounts Payable and General Accounting on an as needed basis.