ADMINISTRATIVE ASSISTANT
About The Position
B&C Fire Safety is seeking a detail-oriented and organized Fire Sprinkler Administrative Assistant to join our growing team. The ideal candidate will have experience in construction, fire protection, or service administration and be proficient in contract review, progress billing, and service billing. B&C Fire Safety is a 50 year locally owned, family focused company with offices in Fort Walton Beach, Santa Rosa Beach, and Panama City Beach. B&C Fire Safety specializes in all facets of fire protection products and services. Our clients are comprised of commercial, industrial, hospitality, military as well as numerous local, state, and federal government entities. Our life safety protection services include the design, installation, inspection and maintenance of fire extinguishers, fire sprinkler systems, fire suppression systems and fire alarm systems. Our current territory spans the entire Florida Panhandle including Pensacola, Panama City, and Tallahassee.
Requirements
- Minimum 2 years of administrative experience, preferably in construction, fire protection, service contracting, or a related industry.
- Experience reviewing contracts and understanding billing requirements.
- Knowledge of progress billing and service billing processes.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Office, especially Excel and Outlook.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
- High School diploma or equivalent
- Valid Driver’s License
- Must pass Pre-employment drug screen and background check
Nice To Haves
- Experience with ERP or service management software (Acumatica, ServiceTrade, or similar) is a plus.
Responsibilities
- Review customer contracts, purchase orders, and project documentation for billing requirements and compliance.
- Prepare and process progress billings in accordance with contract terms and project milestones.
- Generate and submit service invoices accurately and in a timely manner.
- Track outstanding invoices and assist with collections as needed.
- Coordinate with project managers, service managers, and customers regarding billing and contract questions.
- Maintain organized project and service files.
- Review work orders, service tickets, and supporting documentation for billing accuracy.
- Assist with accounts receivable reporting and other administrative duties.
- Support office operations and provide excellent customer service.
Benefits
- Competitive pay based on experience.
- Paid holidays and vacation.
- Health benefits (if applicable).
- Retirement plan (if applicable).
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
