Fire/Rescue Administration Supervisor

City of Jacksonville • Jacksonville, FL

1d • Onsite

About The Position

This is an advanced administrative, technically varied, and complex role within the Fire and Rescue Department, focusing on clerical functions related to payroll, accounting, grants, procurement, account receivables, and account payables. The position involves reviewing, processing, auditing, and maintaining these transactions, records, and reports at a supervisory level. The role requires planning, organizing, assigning, monitoring, reviewing, and evaluating the work of assigned staff. The position involves operating standard office equipment and computer software, including word processing, spreadsheet, email, and financial accounting applications. Work is performed under limited supervision in an office environment, with physical demands primarily consisting of sitting or standing at a workstation for extended periods and occasionally lifting light objects.

Requirements

• Four (4) years of education and/or experience performing administrative work, such as technical payroll, accounting, grant management, procurement, account receivables, or account payables experience.
• Must include at least one year of experience reviewing, auditing, and preparing and maintaining databases, spreadsheets, process maps, charts, and/or graphs.
• One year of supervisory experience.
• Thorough knowledge of uniformed firefighter’s collective bargaining agreement language involving multiple incentive and supplemental payments, type, frequency and amount of such payments, and an understanding of their calculations.
• Proficiency in the City of Jacksonville’s competencies.
• Knowledge of payroll, accounting, grant management, procurement, account receivables, and account payables principles, practices, procedures, and methods.
• Knowledge of techniques, methods, and procedures in computer and software operations specific to the Fire and Rescue Department.
• Knowledge of supervisory practices.
• Skill in making and verifying mathematical calculations.
• Skill in processing payroll and other financial transactions and maintaining fiscal records using a financial accounting software system.
• Skill in operating standard office equipment.
• Ability to apply accounting and payroll knowledge to work assignments.
• Ability to use word processing, spreadsheet, email, and related software applications.
• Ability to analyze and audit accounting, payroll, leave, grant, and procurement data.
• Ability to read, comprehend, and apply job-related rules, policies, and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to prepare reports.
• Ability to review and monitor the work of others.
• Ability to plan, schedule, assign, monitor, review, and evaluate the work of assigned staff.
• Ability to schedule and conduct training of staff.

Nice To Haves

• Bachelor’s Degree may be substituted for one year of supervisory experience requirement, providing major is in a related field, such as Management, Business Administration, Public Administration, etc.

Responsibilities

• Plans, organizes, schedules, assigns, monitors, reviews, and evaluates the work of assigned staff.
• Schedules and conducts training of staff in operation of equipment, changes in procedures, and changes in rules and regulations.
• Inspects, reviews, and/or maintains a complex record system involving varied administrative processes (payroll, accounting, grants, procurement, account receivables, account payables) in compliance with local, state, and federal guidelines.
• Reviews, audits, processes, and submits various financial payments through the City's accounting systems.
• Prepares journal entries into the City’s electronic accounting system.
• Processes payments and/or checks for employees, vendors, grant agencies, and external customers.
• Processes pay, direct deposits, child support, insurance, or credit union deductions, name and address changes, workers compensation, leave rollback/sellback, and other related payroll transactions.
• Calculates and processes retro payments owed to employees.
• Operates standard office equipment and a computer using word processing, spreadsheet, email, and financial accounting software applications.
• Recommends, coordinates, and implements Fire and Rescue Department administrative practices and procedures.
• Interprets laws, rules, regulations, and policies to answer inquiries, resolve complaints, or address work-related problems.
• Prepares correspondence relating to Fire and Rescue administrative activities.
• Maintains administrative records and files.
• Performs related work as required.

Benefits

• Four (4) weeks off during the first year of employment
• Low and no cost health insurance options
• Twelve (12) paid holidays
• Personal leave day
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending plans
• Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments

What This Job Offers

• Job Type: Full-time
• Career Level: Manager