Fire Project Coordinator

Johnson Controls•Anchorage, AK

21d•Onsite

About The Position

The Fire Project Coordinator position is based onsite in Anchorage, AK. This role involves assisting Construction Managers and Project Managers with coordination and documentation for fire alarm, suppression, and sprinkler install base projects. Key responsibilities include ordering equipment for these projects and performing day-to-day general office duties. Johnson Controls is dedicated to making buildings smarter, focusing on safety, comfort, efficiency, and sustainability through a comprehensive portfolio of building products, technologies, software, and services.

Requirements

Proficient in Microsoft Windows, Word, EXCEL, Power Point
Valid driver's license with a good driving record
High School diploma or equivalent
Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
Excellent verbal and written communication skills
Must be organized, detail oriented and self-motivating
Must Pass a pre-employment background check and drug screen
Positive Attitude a must
Punctual and Accountable
Experience dealing with customers

Nice To Haves

Associates Degree preferred
3 to 5 years of related experience
Experience in a high-volume, customer service–oriented position
Electrical/ Construction industry experience is helpful

Responsibilities

Assisting the Construction Managers and Project Managers with coordination/ documentation for fire alarm, suppression and sprinkler install base projects
Ordering of equipment for Install base projects
Day-to-day general office duties as assigned
Uploading and Maintaining Projects and Contracts via Job Design/ BBI
Monitoring status of small projects (fire alarm, suppression, sprinkler)
Communicating with customers and sale reps as to when material and/or labor is required
Ensuring that required engineering is performed to meet customer expectations
Coordinating with TIS supervisor and/or construction manager customer’s labor requirements
Ordering equipment, ensuring that customer receives material when needed
Reporting to department managers project status
Processing change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
Handling customer/ contract disputes as needed
Coordinating delivery of equipment to the job site
Coordinating delivery of close-out documents
Creation of purchase orders for subcontractors
Procurement and verification of project schedules
Attending work in progress meetings
Tracking of project RFI’s, change orders and other pertinent documentation
Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
Assisting with Accounts Receivable (AR)
Acting as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
Supporting Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
Contacting customers when identified as necessary as part of DMS or for very simple reasons