Fire Administration Division Manager

American Canyon Fire Protection District•American Canyon, CA

2d•Onsite

About The Position

Under general direction of the Fire Chief, the Fire Administration Division Manager directs, manages, supervises, and coordinates the programs and activities of the Fire Administration Division; coordinates assigned activities with other District divisions, and outside agencies; performs board clerk activities, advanced-level professional budgeting, grant administration, human resources, payroll, purchasing, and accounting work; plans, organizes, supervises, and reviews the work of assigned staff; and provides highly responsible and complex administrative support to the Fire Chief.

Requirements

Five (5) years of professional administrative and management experience, which must include budget development, contract administration, and financial operations, including two (2) years supervisory experience.
Knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
Knowledge of human resource management, employee-employer relations, purchasing, and financial reporting.
Demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
Experience with the principles and practices of supervision, training, and staff management.
Hands-on experience and an understanding of all areas of Human Resources from employee relations, recruitment, selection, compensation, employee retention, training and development, performance management, benefits administration, workplace safety, risk management, and workers’ compensation.
Experience with contract negotiation and administration, grant writing and administration.
Experience with principles and practices of program administration and advanced project management and workflow analysis.
Proven research techniques, sources, and availability of information and methods of report presentation, and methods and techniques of advanced statistical and fiscal analysis.
Excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
Equipment used in modern offices including computers and Microsoft software: Excel, Word, Outlook as they relate to spreadsheets, databases, and word processing.

Nice To Haves

Experience in fire administration in a public agency is highly desirable.

Responsibilities

Directs, manages, supervises, and coordinates the programs and activities of the Fire Administration Division.
Coordinates assigned activities with other District divisions, and outside agencies.
Performs board clerk activities, advanced-level professional budgeting, grant administration, human resources, payroll, purchasing, and accounting work.
Plans, organizes, supervises, and reviews the work of assigned staff.
Provides highly responsible and complex administrative support to the Fire Chief.
Plan, direct, manage through individual work and oversight of staff or contractors the administrative operations of the department in finance, budget, human resources, and board clerk functions.
Successfully develop, control, and administer the department budget and expenditures.
Oversee and perform accounting and financial support work and ensure accuracy and timeliness; including the analysis of problems, financial data in order to identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Maintain administrative files including historical legal documents, resolutions, policies, and agreements.
Develop effective working relationships with Board members, member agencies, and business and public groups to gain cooperation and consensus.
Attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.