Finishing Administrative Assistant

Fabuwood Cabinetry Corp•Newark, NJ

2d•Onsite

About The Position

We are seeking a proactive and detail-oriented Administrative Assistant to support operations within our Finishing Department. This role is responsible for ensuring the smooth and timely flow of materials, components, and work orders through the finishing process. The Assistant will work closely with production, finishing teams, and other departments to prevent delays, resolve issues quickly, and maintain overall workflow efficiency.

Requirements

Bilingual (English and Spanish required)
Strong organizational and multitasking skills
Excellent communication and problem-solving abilities
Proficiency in Microsoft Office (Excel, Outlook, etc.)
Ability to work under pressure and adapt to changing priorities
Detail-oriented with a proactive mindset

Nice To Haves

Previous experience in manufacturing, production, or a similar coordination role preferred

Responsibilities

Coordinate and expedite the movement of materials and components within the Finishing Department to ensure timely completion of production
Monitor and track work orders to identify and prevent delays or bottlenecks in the finishing process
Communicate with production, finishing teams, and other departments to follow up on pending items and resolve issues promptly
Ensure all required materials and components are available and ready for finishing according to production schedules
Assist in prioritizing workloads based on production needs and deadlines
Maintain accurate tracking and basic documentation using Microsoft Office tools
Work efficiently in a fast-paced environment while managing multiple priorities
Collaborate with cross-functional teams to support overall production flow and efficiency