2026-2027 SY: Fine Arts Secretary

Santa Fe Public Schools•Santa Fe, NM

9d•Onsite

About The Position

The Secretary for Music and Art Departments is responsible for providing essential administrative support for the Music Coordinator and the Art Coordinator. This includes serving as the first point of contact for dynamic and varied departments; organizing and maintaining an efficient and professional office workflow; interacting with and supporting approximately ninety music and art teachers, and performing other related duties as required. Maintains confidentiality of personnel matters and utilizes creative problem-solving techniques and flexibility in the workplace.

Requirements

High school diploma or equivalent required
five years of previous secretarial/administrative experience, or equivalent combination of education and experience.
Proficiency in the Google Suite, Microsoft Word, and Microsoft Excel is required.

Nice To Haves

college degree preferred
Bilingual in English/Spanish
Photoshop/video editing software desirable.

Responsibilities

Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
Composes a wide variety of documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Provide communication services for the Art and Music Departments: Answer phone calls and respond to email inquiries promptly and professionally; refer inquiries to appropriate personnel; maintain daily communication with coordinators, music and art faculty; and respond in a timely manner to internal and external departmental needs.
Maintain professional communication and working relationships with district staff in other departments.
General secretarial duties include: typing, word processing, ordering office supplies, filing, document imaging, data entry, and distributing mail.
Monitor operational budgets and account balances, keep track of account strings, and maintain financial records; manage Mill Levy tracking and purchasing for both the Music and Art Departments.
Initiate, process, and monitor Business Services paperwork including requisitions, purchase orders (POs), vendor requests, check requests, visa statements, invoices, ePARs, and travel paperwork.
Coordinate buses for Music (Biweekly BOE showcases, All State, etc.) and Art (PASS Program, special events); schedule PASS Program communication.
Organize and maintain faculty records.
Order bulk art supplies and assist with distribution.
Assist in creating and publicizing performance (Music) and exhibition (Art) calendars.
Assist in the scheduling of Board of Education performances and Boardroom exhibitions.
Assist with marketing and publicizing events, including event programs, posters/flyers, social media campaigns, and/or exhibition labels.
Coordinate Tech and Stage Crew for events (Music).
Assist with art exhibition/display installation and removal.
Assist with annual SFPS Art Calendar distribution.
Assist with Music and the Art Department websites and social media account management.
Other duties as assigned.