Fine Art Administrator

Fanatics Commerce•Miramar, FL

5d•Onsite

About The Position

The Fine Art Administrator serves as the operational lead for multiple fine art artist programs, coordinating execution across internal teams and external partners. The role oversees end-to-end program performance and compliance across licensing, product setup, logistics, and finance, including SKU governance, inventory movement, event activations, and website product launches. The position is expected to use data, automation, AI-enabled insights, and digital tools to improve efficiency and outcomes. The administrator partners with Product, Licensing, Accounting, Operations, Sales, and Marketing; maintains project documentation and status reporting; coordinates product launches and event activations; and manages website release workflows and live product status. The role also oversees licensor submissions, operational procedures and tools, SKU and product data, inventory allocation and movement, and domestic and international shipping. It requires managing competing priorities across concurrent programs and resolving operational, logistical, and compliance issues. The position is onsite in Miramar, Florida. A bachelor's degree in Business, Operations, Marketing, Communications, or a related field is expected, or equivalent professional experience. Candidates should have 2–4+ years of relevant experience and be able to lift up to 50 pounds when handling artwork and shipments.

Requirements

2–4+ years of experience in operations, product development, marketing, or a related function, with demonstrated ability to manage multiple workstreams simultaneously.
Experience coordinating with cross-functional teams or external partners to support program execution, including comfort navigating licensing, logistics, and finance workflows.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and ability to build and maintain operational trackers, reports, and templates.
Basic proficiency in Adobe Creative Cloud, including Photoshop, Illustrator, and InDesign, to support product imagery review and program documentation.
Strong organizational and communication skills.
Ability to exercise independent judgment and resolve complex operational, logistical, or compliance-related issues.
Ability to lift up to 50 lbs. when handling artwork and shipments.
Bachelor's degree in Business, Operations, Marketing, Communications, or a related field, or equivalent professional experience.

Nice To Haves

Familiarity with a professional sports or gallery environment.

Responsibilities

Partner with Product, Licensing, Accounting, Operations, Sales, and Marketing teams to align priorities, resolve blockers, and keep fine art programs on track.
Maintain accurate project documentation and status reporting across active programs, coordinating with internal stakeholders and external artist partners.
Coordinate with Marketing and Social teams on product launches, content timelines, and in-person event activations.
Manage website release workflows, ensuring product data, imagery, availability, and launch timelines are accurate.
Monitor live product status and resolve discrepancies affecting customer experience or sales.
Lead real-time operational execution for in-person events, shows, and activations.
Oversee product submission workflows to licensors and ensure compliance with approval requirements.
Develop, document, and improve standard operating procedures and policies; identify risks, bottlenecks, and delays and implement corrective actions.
Design and manage operational tools, trackers, and templates to improve visibility, accountability, and program performance.
Evaluate submission, transfer, receiving, and payment workflows; identify gaps and lead process improvement initiatives.
Use independent judgment to resolve complex operational, logistical, and compliance-related issues.
Direct SKU building and product data governance to ensure accuracy and consistency across listings and inventory records.
Manage inventory allocation and movement across sites, events, and artists; monitor artwork flow and resolve shipment, inventory, or delivery exceptions.
Oversee domestic and international shipping execution, ensuring accurate documentation and compliance with applicable requirements.
Manage operational execution across multiple fine art programs and competing timelines, focusing on on-time, on-quality delivery.
Apply AI, technology, data, and digital tools to improve efficiency, quality, decision-making, and performance; adapt to new technologies and contribute to continuous improvement.