Fine Art Administrator

Fanatics Commerce•Miramar, FL

3d•Onsite

About The Position

The Fine Art Administrator serves as the operational lead for multiple fine art artist programs, coordinating execution across internal teams and external partners. The role manages end-to-end program performance and compliance across licensing, product setup, logistics, and finance, with ownership of workflows involving SKU governance, inventory movement, event activations, and website product launches. The administrator partners across Product, Licensing, Accounting, Operations, Sales, and Marketing, maintaining project documentation and status reporting and coordinating launch and event timelines. The role oversees website release workflows, product data and imagery accuracy, live product status, licensor submissions, and real-time operations at in-person events. It also develops and improves procedures, tools, trackers, and templates; identifies process issues; and independently resolves operational, logistical, or compliance-related challenges. The position directs SKU building and product data governance, manages inventory allocation and movement, oversees domestic and international shipping, and handles multiple concurrent programs with a focus on on-time, high-quality delivery. The role is expected to use AI, data, and digital tools to improve efficiency and outcomes and to adapt to new technologies and ways of working. The position is onsite in Miramar, Florida.

Requirements

2–4+ years of experience in operations, product development, marketing, or a related function, with demonstrated ability to manage multiple workstreams simultaneously.
Experience coordinating with cross-functional teams or external partners to support program execution, including navigating licensing, logistics, and finance workflows.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and ability to build and maintain operational trackers, reports, and templates.
Basic proficiency in Adobe Creative Cloud, including Photoshop, Illustrator, and InDesign, to support product imagery review and program documentation.
Strong organizational and communication skills.
Ability to exercise independent judgment and resolve complex operational, logistical, or compliance-related issues.
Ability to lift up to 50 lbs. when handling artwork and shipments.
Bachelor's degree in Business, Operations, Marketing, Communications, or a related field, or equivalent professional experience.

Nice To Haves

Familiarity with a professional sports or gallery environment.

Responsibilities

Partner with Product, Licensing, Accounting, Operations, Sales, and Marketing teams to align priorities, resolve blockers, and keep fine art programs on track.
Maintain project documentation and status reporting for active programs and serve as a liaison between internal stakeholders and external artist partners.
Coordinate product launches, content timelines, and in-person event activations with Marketing and Social teams.
Manage operational workflows for website releases, ensuring product data, imagery, and availability are accurate and aligned with launch timelines.
Monitor live product status and resolve discrepancies that could affect customer experience or sales.
Lead operational execution at in-person events, shows, and activations, making real-time decisions to support the fan and collector experience.
Oversee submission workflows to licensors and ensure compliance with approval requirements.
Develop, document, and improve standard operating procedures and policies; identify workflow risks and implement corrective actions.
Design and manage operational tools, trackers, and templates to improve visibility, accountability, and program performance.
Evaluate submissions, transfers, receiving, and payment processes; identify gaps and lead process improvement initiatives.
Resolve complex operational, logistical, or compliance-related issues using independent judgment.
Direct SKU building and product data governance to maintain accurate and consistent listings and inventory records.
Manage inventory allocation and movement across sites, events, and artists; monitor artwork flow and resolve shipment, inventory, and delivery exceptions.
Oversee domestic and international shipping execution, including documentation accuracy and compliance with applicable requirements.
Lead operations across multiple concurrent fine art programs while managing competing priorities and timelines.
Apply AI, technology, data, and digital tools to improve efficiency, quality, decision-making, and outcomes.