Financial Support Specialist
About The Position
The Financial Support Specialist, reporting to the Accounting Manager, will be responsible for a variety of accounting and financial support tasks within the Facilities Management department. This role involves processing invoices, utility bills, purchase orders, MSAs, and Task Orders, as well as providing vendor support. Key responsibilities include supporting accounting processes, setting up projects in "Mainsaver", creating work orders, and tracking accounting data. The position is non-exempt, full-time, 40 hours per week, with an initial duration of 2 months, ending on August 29, 2026, with a possibility of extension.
Requirements
- High school diploma or equivalent.
- Some college-level accounting courses and/or certifications.
- Demonstrated understanding of accounting concepts and related support organizations, processes, and technology.
- Knowledge of maintenance, repair, construction terminology & skill.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat etc.
- Demonstrated ability to be detail-oriented and thorough.
- Skilled at anticipating and preventing potential problems.
- Ability to handle a wide variety of tasks with efficiency and accuracy.
- Strong commitment to a quality work product.
- Demonstrated ability to effectively communicate verbally, in writing, and electronically.
- Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
- Demonstrated commitment to justice, equity, inclusion & diversity.
- Demonstrated skill in adapting to and performing work effectively in a high-volume, high accountability, confidential environment with multiple and changing priorities.
- Effective organizational, logistical, time management, and planning skills.
- Ability to manage and prioritize multiple tasks/projects simultaneously.
- Ability to self-motivate and work independently.
Nice To Haves
- Associate degree in accounting and/or minimum 3 years of progressively responsible experience in accounting-related duties.
- Demonstrated experience with Mainsaver software.
Responsibilities
- Processing invoices for materials and contractors for the Facilities Management group.
- Matching invoices with PO or receiving documents and processing them in Mainsaver.
- Preparing invoices for manager's signature and delivering them to AP.
- Validating purchase order requests, cost centers, and signature authority before converting to Purchase Orders.
- Reviewing MSA/Task Orders and creating annual Purchase Requisitions and converting them to POs in Mainsaver.
- Creating Capital Project accounts, PRs, and POs in Mainsaver.
- Reviewing credit card reports and working with Business Offices & FM personnel to process credit applications, W9 forms, and setting up new vendors.
- Overseeing vendor accounts and reporting.
- Performing financial administrative work and other financial support tasks across the department.
- Assisting with cost containment, analysis, and projection of the department budget.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
