Financial Support Officer /Agent(e) du soutien financier - EN

Ship and Rail Compensation Canada•Ottawa, ON

12d•CA$55,000 - CA$71,500•Onsite

About The Position

Ship and Rail Compensation Canada is Canada’s compensation hub for anyone affected by oil spills from ships or boats and by major railway accidents involving crude oil. The Ship Fund compensates victims of pollution from the discharge of oil from ships in Canadian waters, whereas the Rail Fund compensates victims of damages caused by a major railway accident involving crude oil. The Funds are managed as separate entities by an Administrator and a small team of dedicated staff, supported by a shared Corporate Services team. Approximately 25 employees, consultants and students occupy a single office location in downtown Ottawa. Employees have a wide variety of backgrounds and expertise, including finance, law, marine and rail expertise, communications, information management, and administration. Additional information can be found on our website ship-rail.gc.ca. We are looking for a bilingual Financial Support Officer to provide administrative and operational assistance to the finance functions of both Funds. Under the general supervision of the Director, Finance and Corporate Services and working closely with the Finance Officer, the Financial Support Officer will: This is an indeterminate full-time position based in our Ottawa office. Consideration may be given to allowing flexible work arrangements under the Administrator’s policy on telework.

Requirements

Diploma or undergraduate degree in Business Administration, Commerce, Accounting, Finance, or a related field
Minimum of 2 years' experience in an administrative, finance, or accounting support role
Experience working with accounting software such as Sage, Simply Accounting, QuickBooks, or similar systems
Strong organizational and recordkeeping skills
Excellent communication skills in English or French
Bilingualism
Ability to maintain confidentiality and handle sensitive information responsibly
Strong attention to detail and accuracy
Good analytical and problem-solving skills
Ability to prioritize multiple tasks and meet deadlines
Strong interpersonal and communication skills
Ability to work independently with minimal supervision
Ability to maintain organized financial and administrative records
Working knowledge of office procedures and financial administration practices

Nice To Haves

Experience using M365 applications
Experience with federal government procedures and policies

Responsibilities

Assist with accounts payable and accounts receivable processing
Support the preparation and reconciliation of financial records, reports, and expenditures
Enter financial transactions into accounting and financial management systems
Assist in processing invoices, purchase requisitions, payments, deposits, and transfers
Maintain accurate financial records and filing systems
Support quarterly and annual financial reporting activities
Assist with vendor communications and follow-up regarding invoices and payments
Help maintain inventory records
Track expenditures and assist with budget monitoring activities
Organize and maintain financial filing systems
Draft routine correspondence and administrative documents
Maintain records related to vendors, contractors, and service providers
Support office administrative activities related to finance
Perform other related duties as assigned
Provides support in variance analyses, breakdown and reconciliation of budgets to actuals.
Provides support in monitoring budget utilization throughout the fiscal year and identifies potential surpluses, deficits, or reallocations required.
Provides support in the preparation and analyses of financial reports, expenditure trends, and forecasts to support budget management and resource allocation.