Financial Specialist

City of Mesa•Mesa, AZ

2d•Onsite

About The Position

The current vacancy is a full-time, grant-funded position in the Community Services Department. This recruitment will also be used to establish a Citywide list to fill possible future vacancies. The grant-funded, part-time, non-benefited classifications have been designated as non-classified, non-merit system, at-will positions. A Financial Specialist is responsible for generating, monitoring, and analyzing financial reports and documents. Duties may include: reconciling revenues and preparing reports for distribution; monitoring unit or section expenditures, capital, and other purchases to ensure conformance with department guidelines and the budget; assisting in the preparation of annual budgets and forecasts; monitoring and revising the budget(s) as needed and preparing statistical analysis information; assigning and processing work order numbers as they relate to capital purchases, program implementation, and function numbers; monitoring and processing work orders and providing information for analysis; tracking hours worked by non-regular, part-time staff to determine eligibility for merit increases and/or benefit qualification; collecting and analyzing data regarding employee travel; approving purchase requests and orders as authorized; monitoring grants, tracking grant requests, and preparing progress and final reports; preparing and tracking requests for funding as needed; developing administrative regulations and procedures for financial and accounting operations; and conducting internal, on-site audits of unit facilities and grants as needed. Depending upon assignment, this class may be responsible for supervision of a clerical staff. This class performs related duties as required. This class is distinguished from the Administrative Services Specialist class by the greater emphasis on budget preparation, forecasting, analyzing financial reports, etc., and little or no emphasis on other administrative duties. The grant-funded, part-time, non-benefited classifications have been designated as non-classified, non-merit system, at-will positions. This class is supervised by an Administrative Supervisor who reviews work through conferences, reports, and results achieved. This class is FLSA exempt-administrative (Part-time employees in this class are FSLA nonexempt). Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Requirements

Graduation from an accredited college or university with an Associate’s Degree in Accounting, Finance, or a related field.
Considerable (3 - 5 years) experience in accounting, bookkeeping, or a closely related field.
Must possess a valid Class D Arizona Driver’s License by hire or promotion date (by assignment).

Nice To Haves

Financial/budget reporting experience.
Experience with personal computer (PC) software applications (e.g., word processing, spreadsheet, data manager).
Supervisory experience.

Responsibilities

Generating, monitoring, and analyzing financial reports and documents.
Reconciling revenues and preparing reports for distribution.
Monitoring unit or section expenditures, capital, and other purchases to ensure conformance with department guidelines and the budget.
Assisting in the preparation of annual budgets and forecasts.
Monitoring and revising the budget(s) as needed and preparing statistical analysis information.
Assigning and processing work order numbers as they relate to capital purchases, program implementation, and function numbers.
Monitoring and processing work orders and providing information for analysis.
Tracking hours worked by non-regular, part-time staff to determine eligibility for merit increases and/or benefit qualification.
Collecting and analyzing data regarding employee travel.
Approving purchase requests and orders as authorized.
Monitoring grants, tracking grant requests, and preparing progress and final reports.
Preparing and tracking requests for funding as needed.
Developing administrative regulations and procedures for financial and accounting operations.
Conducting internal, on-site audits of unit facilities and grants as needed.
Supervision of a clerical staff (depending upon assignment).