Financial Specialist III

Universities of Wisconsin • Madison, WI

2d • Onsite

About The Position

Under the supervision of the UW-Madison Disbursement Audit Financial Manager, this position is responsible for trouble shooting invoice payment issues and working regularly with suppliers by researching, resolving and responding to payment related questions by providing advice, interpretation and information on rules and regulations. This centrally located position will work closely with Accounting Services staff, Purchasing Services staff, and suppliers.

Requirements

• A minimum of 2 years of accounting, finance, or business administration experience.
• Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
• Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.

Nice To Haves

• Ability to multi-task and transition quickly between priorities to address specific situations.
• Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Accounts Payable and the Business Services Division.
• Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in Excel and ability to create complex spreadsheets and reports.
• Knowledge of accounts payable procedures, and basic accounting principles.
• Knowledge of Workday or other accounting software.
• Knowledge of ImageNow/Docfinity or other image retention database software.
• Knowledge of banking reconciliation software
• Knowledge of state accounts payable statues
• Knowledge of state funding rules and Spend Categories

Responsibilities

• Reviews transaction processing internal controls and recommends policies and procedures
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• May train staff on financial processes and best practices
• Reallocates expenses to appropriate funding strings
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree