Financial Specialist I-Dermatology

Universities of Wisconsin•Madison, WI

9d•Hybrid

About The Position

The Financial Specialist I provides comprehensive financial and research administrative support to ensure the accurate, timely, and compliant management of departmental resources. This role supports core financial and operational functions essential to departmental stability, including pre‑award budget development; assistance with NIH biosketches, CVs, and other proposal materials; routine post‑award budget monitoring; personnel‑related financial tracking; administrative support for meetings, reconciliations; and internal financial reporting across multiple funding sources. Responsibilities also include processing purchasing and payments, supporting purchase order activity, tracking equipment and assets, and assisting with research and administrative staff onboarding and offboarding. The position provides responsive fiscal guidance to faculty, researchers, and administrative staff within assigned program areas, supporting effective financial stewardship and service delivery. Through accurate transaction processing, administrative coordination, and adherence to UW policies and sponsor requirements, the Financial Specialist I strengthens internal controls, reduces operational risk, and contributes to efficient, compliant, and sustainable departmental operations. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

At least one year of experience supporting financial or accounting processes
Experience processing financial transactions and maintaining financial records
Proficiency with Microsoft Office or similar tools
Strong attention to detail and organizational skills

Nice To Haves

Experience in higher education or public sector finance
Familiarity with Workday, or similar financial systems
Associate’s or Bachelor’s degree preferred, or equivalent experience.

Responsibilities

Assist with pre‑award grant activities to support accurate and timely submission of grant applications
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
Provides support for continuity of operations for procurement activities and for tracking of equipment and assets
Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
Audits or reconciles original purchase documents with payments
Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies
Answers general fiscal questions and provides information based on set materials and standards to various audiences
Provides support for research and administrative staff onboarding and offboarding, including undergraduate and graduate students