Financial Specialist I

Hays County•Kyle, TX

12d

About The Position

Under general supervision, the Financial Specialist I for the Hays County Transportation Department performs administrative and technical support functions. The role processes invoices for payment, generates material purchase orders for vendors, orders materials directly from vendors, and transfers Cartegraph material expenses to the Expenses Database. The position facilitates the work of Transportation Department staff and has an immediate impact on departmental operations. The position provides customer service to callers and visitors, maintains financial and departmental records, tracks project budgets and expenses, prepares reports, and supports purchasing and inventory activities. The role also performs data entry, document processing, filing, mail delivery, and operation of office equipment. Essential functions are illustrative rather than comprehensive; other duties may be assigned, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school diploma or equivalent.
Two years of full-time experience in bookkeeping, accounts payable, or related work, or an equivalent combination of experience and training.
Current Class C driver’s license.

Nice To Haves

Previous experience with road construction terminology and bookkeeping practices and procedures related to road construction projects.

Responsibilities

Provide general assistance to callers and visitors; address complaints, concerns, questions, and unusual situations; greet and direct visitors; answer, screen, and direct telephone calls; and respond to questions about departmental policies and procedures.
Process invoices for payment; code, tabulate, and assemble fiscal, statistical, and related data; gather, collate, classify, and post information to department records and computer systems; maintain reimbursement records; and verify and balance invoices with the County Auditor’s Department.
Track and monitor road bond project budgets and expenses.
Generate purchase orders for materials, testing, and contractors; maintain accounting records in department-specific software; prepare reports; and coordinate with vendors to support timely delivery of goods or services.
Maintain stockpile controls and compile stock information for the Monthly Federal Hazardous Material Report.
Maintain the department’s employee uniform tracking system.
Track paving jobs and provide a monthly report to the Department Head.
Maintain and upgrade database tracking systems.
Sort and file forms, reports, correspondence, and related documents electronically and in hard copy.
Review letters, forms, documents, and reports for accuracy.
Type forms, letters, and reports from rough drafts.
Enter data into Excel spreadsheets or Access as needed.
Sort and deliver mail, written materials, and supplies to various locations.
Operate office machines, including a photocopier, fax machine, calculator, adding machine, and computer.
Ensure services meet quality and timeliness standards.
Communicate changes and problems to the supervisor.
Perform other duties as assigned.