Temporary Financial Services Representative

Cornell University • Ithaca, NY

2d • Hybrid

About The Position

The Center for Technology Licensing (CTL) has an immediate opening for a financial services representative in its Ithaca office. This is a full-time temporary position with benefits and an expected appointment term of six months. The position will provide independent high-level support in areas of accounting, budget oversight, royalty distribution, administration, and reporting. This includes all areas of financial obligation and contract compliance for license agreements entered into by the Center for Technology Licensing. Intellectual property management is extremely complex; each deal and supporting contract is unique with multiple critical data elements that are used as the foundation for many accounting processes. Some licensees have multiple contracts for different technologies; others have one contract that covers multiple technologies, and some technologies are under contract to more than one licensee. The financial services representative must be able to correctly interpret the available data and make critical decisions to manage the daily accounting processes. The position constantly reviews critical data elements and identifies and corrects missing or erroneous data.

Requirements

• Associate’s degree with 2–4 years’ experience in a fast-paced accounting office, including experience in account reconciliation, financial statement preparation, accounts payable and receivable processing, or an equivalent combination of education and experience
• Demonstrated proficiency using spreadsheets and databases, including Microsoft Excel
• Proficiency with Microsoft Office Suite applications
• Ability to prioritize daily tasks and meet deadlines
• Ability to manage workflow and work independently on tasks, identify potential problems, consider various courses of action and notify supervisor of complex problems that arise and proposed course of action when appropriate
• Experience utilizing standard work policies and/or established procedures as a guide to activities
• Demonstrated use of initiative and sound judgment to resolve unique processing and procedural issues
• Strong customer service, interpersonal, and communication skills
• Demonstrated accuracy in work products and attention to detail
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members

Nice To Haves

• Experience with Cornell financial systems and processes, including KFS, Kuali dashboards, Sophia, PaymentWorks, or related financial platforms
• Experience working with LEDES files and/or exporting billing data

Responsibilities

• Reviewing and approving accounts payable invoices associated with law firms
• Interpreting license agreements to assign expenses correctly
• Preparing check or electronic payment documents
• Processing invoices for department expenses
• Importing LEDES billing files into the database for intellectual property review and approval
• Processing Excel and DAT files received from law firms and converting them into LEDES text file formats
• Setting up new attorney firms and vendors within KFS
• Reconciling transactions for payments made in KFS and the CTL database
• Analyzing expenses and cost variances
• Reviewing attorney billing statements and making necessary adjustments
• Updating databases and managing paper and e-file records

Benefits

• paid holidays
• health, life, and accident insurance
• paid leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree