Financial Services Coordinator

Western Growers Family of Companies•Irvine, CA

4d•Hybrid

About The Position

This position reports directly to the Vice President of Investments. It is responsible for assisting in all administrative matters in the sale and execution of financial services to individuals and businesses. This position has significant clerical duties; however, there is an additional obligation to learn the Compliance Officer and the Financial Operations Principal’s roles and responsibilities and function as extra coverage for both positions when needed.

Requirements

BA/BS in business, finance, accounting, or related field and two (2) to four (4) years’ experience in a brokerage firm preferred.
Series 7, 66, 63, or 65 licenses preferred or the ability to be licensed within 12 months of hire.
Experience with Morningstar Office preferred.
Superior understanding and knowledge of how employer sponsored 401(k) and 409A plans operate.
Good knowledge of how the stock, bond, and Treasury markets operate.
Exceptional written and spoken communication skills.
Ability to present in Spanish highly desirable.
Good understanding of the regulatory agencies, Financial Industry Regulatory Authority (FINRA), the Security Exchange Commission (SEC), and each respective compliance requirement for financial services brokerages.
Exceptional ability to prepare PowerPoint presentations, spreadsheets, letters, and/or email correspondence requesting personal information.
Ability to maintain strict confidence and operate with the highest ethical integrity.
Ability to be discreet, particularly when privy to the client’s private and company financial assets.
Strong ability to manage competing demands, commitments, and other responsibilities.

Responsibilities

Assist co-workers by filing, storing, and recording client/customer account information.
Help fulfill administrative and regulatory obligations, including recordkeeping, meeting minutes (or notes), and documenting vital and pertinent information.
Document, write, test, and implement brokerage operations into written, desktop procedures.
Contact clients, brokers, traders, and staff at NWPS upon request of the VP.
Input data into Morningstar Office portfolio-performance measurement system and provide accurate performance vs. benchmark data for internal portfolios.
Monitor delivery and payment (DTC) between customers and custodians to affirm trades and settlement instructions.
Monitor trade blotter and recommend improvements to trade techniques and strategies.
Update and maintain the department’s calendar.
Upload trade reconciliation into Morningstar daily and ensure the data file is received for all accounts.
Download all reports to show how each account performs relative to the benchmark.
Send performance reports to clients upon request and keep client plans and information up to date.
Capture contact information from interested parties into a CRM system.
Support the implementation of newly sold and/or converted 401(k) or 409A plans and maintain proper documentation while actively interacting with the plan sponsor and staff at NWPS.
Coordinate and create marketing and communication efforts for better prospecting, tracking, reporting, and RSP advisory board meetings.
Develop client communications and prepare packages for the VP’s sales visits.
Participate in 401(k) open enrollment meetings as needed.
Participate in the WGFC new hire orientations to explain the 401(k) plan and investment options.
Assist in opening all new accounts according to the proper procedure and protocol.
Become familiar with broker/dealer compliance responsibilities, regulatory examinations, the Licensed Registered Representative (RR), and Registered Investment Advisors (RIA).
Help prepare and co-conduct compliance training presentations and introduce new requirements.
Assist the Investment Compliance Officer and become familiar with OATS/CATS and TRACE reporting.
Assist in providing documentation to regulators and auditors during examinations.
Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
All other duties as assigned.