Financial Services Analyst - Accountant

City of McMinnville•McMinnville, OR

8d•Onsite

About The Position

This position manages the miscellaneous billing system, liens, and collection accounts. It also maintains the City’s capital asset schedules, performs asset verification, coordinates the City’s property and liability insurance annual renewal, and manages grant and project accounting. The employee in this role assists in revenue collections and preparing bank deposits, prepares the City’s Annual Comprehensive Financial Report, performs designated tasks related to the annual budget process, performs General Ledger duties, and provides backup for accounts payable functions as needed.

Requirements

Associate’s degree in a related field and at least 3 years of related experience.
Knowledge of generally accepted accounting principles with specialized knowledge of governmental accounting.
Knowledge of Oregon Budget Law and compliance requirements.
Knowledge of laws and regulations, policies and procedures pertinent to municipal finance.
Knowledge of internal control processes, as they relate to accuracy of financial reporting, compliance with applicable laws, regulations, policies, and procedures, and safeguarding of City assets.
Knowledge of financial analysis techniques.
Knowledge of accounting for capital assets.
Knowledge of Finance Department specialized computer programs.
Ability to use computer systems to perform accounting duties.
Ability to perform governmental fund accounting.
Ability to perform detailed functions accurately and rapidly.
Ability to analyze and interpret financial data.
Ability to research, compile, and tabulate statistical data.
Ability to prepare and maintain reports and records.
Ability to apply a variety of city, federal and state regulations.
Exemplify traits that reflect the City’s culture, including integrity, customer service orientation, cultural competency, trustworthiness, flexibility, and a willingness to change.

Nice To Haves

Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.

Responsibilities

Execute timely, monthly general ledger closing processes including journal entries, reconciliations of balance sheet accounts and subledgers and other cyclical accounting needs.
Coordinate and monitor grant and project accounting, which involves working closely with city departments.
Perform capital asset and capital project financial management.
Conduct annual capital asset verification.
Assist with cash receipting duties and complete weekly deposit.
Coordinate and complete the City's Miscellaneous Billing process, including monthly and annual billing, invoice creation, and customer statements.
Communicate with departments, outside agencies, and citizens regarding accounts receivable issues, including managing customer accounts.
Maintain City lien system.
Complete daily cash control transaction recording.
Complete monthly Municipal Court balancing and distribution of assessments.
Complete annual budget process tasks as assigned by the Finance Director.
Validate budget reports and provide assistance with preparing internal and external budget documents.
Assist with monitoring budgets throughout the fiscal year and preparation of mid-year adjustments.
Assist with preparation of the annual ACFR in accordance with generally accepted accounting principles.
Create and update workpapers, as assigned.
Prepare schedules to reconcile Budget, Modified Accrual, and Full Accrual statements.
Compile statistical data: Accumulate information for and prepare the ACFR statistical section.
Support report distribution: ensure timely distribution of document to internal and external parties, and handle website presentation and annual updates.
Coordinate with auditors: Provide necessary supporting documentation to external auditors.
Manage the City’s property and liability (P&L) insurance coverage, including year-round changes and the annual insurance renewal process.
Coordinate vehicle proof of insurance.
Serve as backup for the accounts payable function.
Complete other miscellaneous responsibilities as assigned.
Conduct financial system testing, for specified modules, during upgrades and conversions.
Maintain current procedures of job duty tasks.
Establish and maintain effective working relationships with staff, other agencies, and the public.
Perform other duties as assigned within the scope of the classification.
Participate in committees when requested.
Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
Maintain work areas in a clean and orderly manner.
Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.