Financial Project Manager (IT@JH Administration & Finance)

Johns Hopkins University•Baltimore, MD

4d•$36 - $63•Remote

About The Position

IT@JH Administration and Finance is seeking an experienced, temporary Financial Project Manager to coordinate and execute a portfolio of high-priority financial initiatives. The temporary engagement provides additional capacity to reduce execution risk and maintain momentum during a concentrated period of budget redesign, system support, and capital planning. Under the direction of initiative owners and finance leadership, the role supports redesigning the Utilities LLC budget structure, providing financial process and planning support for the Student System replacement, and assisting with facility project planning for the new Research Compute facility. Expected contributions include developing a leadership-ready budget structure, documenting financial workflows, preparing components of a capital budget framework, and producing recurring reporting materials. The role oversees project scope, plans, budgets, timelines, objectives, deliverables, and risk mitigation; monitors progress and outcomes; conducts analysis, benchmarking, and data collection; resolves or escalates barriers; and helps ensure projects proceed. It may oversee project teams and resources, serves as a project decision-maker, communicates with leaders about priorities, risks, issues, and opportunities, and monitors KPIs for senior leadership. The position drafts reports, presentations, spreadsheets, data visualizations, status reports, and other project materials; supports project management methodology and best practices; and may coach and mentor project management practitioners. For the Utilities LLC budget redesign, the position supports review of budget structure, funding alignment between Johns Hopkins University and the Health System, reporting hierarchies, and implementation documentation. It works with finance and operations leadership to document current-state gaps, gather input, develop recommendations, and help standardize budgeting workflows, templates, approval paths, and controls. It may also assist with changes to the Technology User Fee model. For Student System financial support, the role helps develop a financial plan and recurring leadership reporting, analyzes budget allocations, documents financial requirements and open issues, and prepares budget-to-actual reports, variance explanations, and financial summaries. For the Research Compute facility, the position supports financial and construction programming by preparing baseline capital budget materials, documenting funding assumptions and cost estimates, developing cash flow projections, funding schedules, and financial models, and preparing materials for governance or board review. It works with architects, engineers, finance leaders, and other stakeholders to document facility requirements and develop a governance-ready capital budget framework. It also tracks project financials against budget during programming and early design, including gift funding sources. Across all three initiatives, the role coordinates financial methodology and reporting, prepares status updates, decision logs, and leadership summaries, tracks risks, dependencies, and resource needs, and performs work in accordance with financial policies, procurement guidelines, and applicable regulatory requirements. It also assists with change management and stakeholder communications as directed. Success is measured by the quality and timeliness of assigned deliverables, reporting support, variance analysis, workflow documentation, and capital planning materials.

Requirements

Bachelor’s degree in Finance, Accounting, Business, or a related field.
Five years of related experience.
Demonstrated ability to use Microsoft Office Suite applications.
General understanding of HRIS applications to retrieve data for reporting and analysis.
Knowledge of SmartSheet or comparable project planning software.

Nice To Haves

Experience supporting higher education financial systems, such as student information systems or tuition and fee budgeting.
Experience with capital project finance, construction or facilities budgeting, or capital planning for research or laboratory facilities.
PMP certification or an equivalent project management credential.
Experience working in a temporary or consulting capacity with multiple simultaneous stakeholders.

Responsibilities

Oversee and direct project scope, goals, timelines, budgets, and objectives.
Execute and monitor project plans, budgets, timelines, and risk mitigation strategies; report progress and outcomes.
Complete project activities and deliverables, including analysis, benchmarking, data collection, and development of deliverables.
Identify and resolve project conflicts, challenges, and barriers, escalating them as appropriate.
Serve in project roles as needed to fill gaps and keep projects moving.
Oversee project deliverables, including plans, budgets, timelines, status reports, presentations, written reports, and risk mitigation strategies.
Participate in risk, issue, and change resolution and work with leaders on corrective actions.
Serve as a key decision-maker for projects and interface with leaders to define priorities and communicate risks, issues, and opportunities.
Monitor project KPIs and report progress and status to senior leaders.
Collaborate with project teams, project managers, and staff across departments and oversee project resources as needed.
Draft written reports, presentations, spreadsheets, and data visualizations.
Support project management methodology and best practices and coach or mentor project management practitioners.
Support end-to-end review of the Utilities LLC budget structure, funding alignment, reporting hierarchies, and implementation documentation.
Document Utilities LLC current-state gaps, gather input on decision points, and help develop recommendations for a target-state budgeting process.
Help develop standardized budgeting workflows, templates, approval paths, and control points; assist with changes to the Technology User Fee model where applicable.
Support development of a financial plan and recurring leadership reporting for the Student System workstream; analyze budget allocations and help align funding with priorities and operating needs.
Help Student System stakeholders document financial requirements and open issues; prepare budget-to-actual reports, variance explanations, and financial summaries.
Prepare baseline capital budget materials, document funding assumptions and cost estimates, and develop cash flow projections, funding schedules, and financial models for the Research Compute facility.
Work with architects, engineers, finance leaders, and project stakeholders to document facility requirements and support a governance-ready capital budget framework.
Prepare capital project materials for governance or board review and track project financials against budget during programming and early design, including gift funding sources.
Coordinate financial methodology and reporting across initiatives; prepare status updates, decision logs, and leadership summaries.
Track risks, dependencies, and resource needs across projects and raise them with initiative owners for review and escalation.
Perform assigned work according to financial policies, procurement guidelines, and applicable regulatory requirements, raising questions or concerns to the appropriate owner.
Assist with change management activities and stakeholder communications as directed.