Financial Project Assistant

Arcadis • Buffalo, NY

9d • Hybrid

About The Position

Arcadis is seeking a Financial Project Assistant to join their team in supporting project administration work for multiple project managers and operations in the Buffalo, New York Area. The role involves regular interaction with the Project Controller and Finance Manager regarding contracts and project-specific financials and metrics. This is an opportunity for a self-motivated individual to work on project-specific tasks such as tracking progress, preparing reports on contracts for management, monitoring project budgets, and distributing routine correspondence for multiple projects simultaneously.

Requirements

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• Strong interpersonal and communication skills.
• High level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• Highly motivated and demonstrate a drive to pursue continual innovative improvements in processes.
• Exceptional time management and organizational abilities.
• Capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously.
• Excellent analytical skills with a keen attention to detail.

Nice To Haves

• 1-3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast-paced setting.
• Previous experience with client billing procedures.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Buffalo Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Benefits

• medical
• dental
• vision
• EAP
• 401K
• STD
• LTD
• AD&D
• life insurance
• paid parental leave
• reward & recognition program
• wellbeing benefits
• adoption assistance
• tuition reimbursement
• nine paid holidays
• 15 days PTO that accrue per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree