Financial Project Analyst (Real Estate Development and Facilities)
About The Position
The project financial analyst supports the day-to-day financial operations related to the divisions of the Real Estate Development and Facilities Department (RED+F), collaborating with the Project Management team and other RED+F areas to ensure sound financial management of the portfolio under purview. The successful candidate will provide overall financial support for RED+F, including, but not limited to budgeting, invoice processing, status updates of purchase orders, financial analysis, reporting and research. They must have a clear understanding of accounting and finance, procurement, and accounts payable. They must have knowledge of the construction financial process is critical, experience with private financing and/or state agencies is a big plus. They must be able to communicate with senior staff and project managers; and at the same time, flexible enough to be extremely hands on with administrative tasks. They must be self-motivated, and excel at working independently and as a team player.
Requirements
- Bachelors degree in Finance, Accounting or Related Field Required.
- 5+ years of experience working in Construction, Real Estate, Architectural, Facilities or Health Services organization preferred with a strong understanding of construction accounting
- Demonstrate customer service and communication skills.
- Must be able to develop and maintain positive, cooperative, team-oriented relationships with co-workers, supervisors, managers, clients and others as required for the job.
- Demonstrate exceptional attention to detail as well as the ability to work well under pressure.
- Demonstrate accounts payable and overall basic accounting skills (i.e., journal entries, working with G/L, budgeting).
Nice To Haves
- Experience with Oracle Unifier preferred
- experience with private financing and/or state agencies is a big plus
Responsibilities
- Financial tracking, monitoring and reporting of capital projects
- Budget monitoring and reporting for project portfolio
- Review, analyze and process applications for payment
- Review all financial documents related to project portfolio and ensure compliance with institutional and industry standards, guidelines, policies and procedures
- Perform all related accounting and accounts payable functions related to the project portfolio
- Liaison with internal Project Management Staff, vendors and external organizations related to project portfolio
- Perform day-to-day activities and functions while ensuring that departmental policies and procedures as well as cost and accounting standards are fully adhered to and implemented. Reviews and processes for payment billings from contractors, subcontractors and consultants. Performs account reconciliations of related construction accounts and construction reports. Prepares and processes journal entries.
- Collaborate and meet regularly with PMs to ensure timely processing of contracts, purchase requisitions, invoice payments, IOIs and journal entries.
- Ensure REDF Financial Systems are updated and fully reconciled against organizational financial systems for the projects under employee's responsibility. Collaborate with REDF colleagues in order to achieve these results.
- Responsible for the maintenance of accurate, well documented project records, both electronically and hard copies. Maintain organized records of meetings, open items and decisions. Document files and issue relevant memoranda of understanding.
- Responsible for reporting and KPIs.
- Full understanding of the components of a Development project i.e. Construction costs & Consultant costs.
- Prepares ad hoc reports as needed.
- Assist in Project Close-out.
- Prepare cash flows and forecasting when necessary.Follow up monthly on audits and responses.Prepare financial monthly or quarterly reports from Systems downloads as required.
- Guide Project Managers on proper procedures and protocol for reviewing CM Requisitions and Vendor Invoices.Set up monthly calendar of events of due dates i.e. Pencil Req submission, Pencil Req review, Final Req due, cash flows, monthly reports, invoice due dates for vendors, etc.
- Review Vendor Accounts Receivable reports and reconcile.Act as liaison to Accounts Payable. Research and follow up on any A/P issues.Manage contract administration process. Confirm Requisition for Purchase Order and Change Order back up is in compliance with NYU policies, proper back-up attached, correct G/L code is used.Preparing allocation entries i.e Allocating Insurance Fees and Project Management Fees across projects.Analyze and prepare Journal Entries where needed.
- Prepare budget modifications (transfers) where needed.Full understanding of an Anticipated Cost Report. Prepping and working with Projects Managers to produce final product including variances, change in period and required back-up.
- Confirm all invoices and processes are in compliance with contracts and NYU procedures.Comprehensive review of CM Requisition including Base contract values, approved change orders, Lien Waivers, General Conditions, Fees, etc.Take co-lead with Project Manager in Pencil Copy Req reviews with Construction
Benefits
- financial security benefits
- generous time-off program
- employee resources groups for peer support
- holistic employee wellness program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
