Financial Program Assistant (RCCF)

the South Dakota State Government•Rapid City, SD

24d•Onsite

About The Position

The Financial Program Assistant supports the daily operation and management of the Comprehensive Offender Management System (COMS) at the Department of Corrections’ new Rapid City Women’s Prison Facility. Duties include making daily deposits; issuing checks on behalf of offenders; managing offender accounts; recording offenders’ financial responsibilities and payroll; and paying and receipting funds owed to or from vendors. The role also works with a local bank on account issues, reconciles bank records, and completes monthly account closeouts. The position maintains or manages financial processes to ensure accurate and complete records. It monitors billing and fiscal activities, reviews and reconciles financial documents and records, researches discrepancies, and makes appropriate adjustments or corrective entries. It extracts, compiles, and verifies data for financial statements and reports, and communicates with internal and external parties to clarify guidelines and procedures. Other work may be assigned.

Requirements

Good oral and written communication skills.
Problem-solving ability and strong math skills.
Ability to interpret and comprehend program guidelines and procedures.
Ability to communicate and gather, interpret, report, and use information concerning assigned activities.
Ability to assess process effectiveness and develop changes or alternatives.
Ability to train and provide guidance to staff and service users.
Ability to use personal computers and software.
Ability to conduct research and compile and analyze data.
Ability to establish and maintain effective working relationships with staff and the public.
Must attach a resume to be considered.
Successful applicants must undergo a background investigation and abuse and neglect screening; offers are conditional upon successful completion of a drug screening.
Applicants must verify identity and eligibility to work in the United States and complete Form I-9; the State uses E-Verify upon hire.
Must apply online; emailed resumes or submissions will not be accepted.

Nice To Haves

Knowledge of work processes pertaining to public administration and management.
Knowledge of work processes and practices pertaining to a professional subject area.
Knowledge of basic statistical measures.
Knowledge of research methods.
Knowledge of database development and maintenance.
A National Career Readiness Certificate may be submitted with the application, but is not required.

Responsibilities

Assist with daily operation and management of the Comprehensive Offender Management System (COMS).
Make daily deposits and issue checks on behalf of offenders.
Manage offender accounts and record offenders’ financial responsibilities and payroll.
Pay and receipt funds owed to or from vendors.
Work with a local bank to address account issues, reconcile bank records, and complete monthly account closeouts.
Maintain or manage financial processes to ensure accurate and complete record keeping.
Monitor billing and fiscal activities and operations.
Review and reconcile financial documents and records; identify and research discrepancies; make appropriate adjustments and corrective entries.
Extract, compile, and verify data for financial statements and reports supporting financial operations.
Communicate with internal and external entities to clarify guidelines and procedures.
Perform other work as assigned.