Financial Operations Specialist

Acelero Learning • South Amboy, NJ

8d • Onsite

About The Position

The Financial Operations Specialist provides entry-level administrative and clerical support to the finance department, helping ensure efficient daily operations. The role handles accounts payable, including invoice processing and vendor relationships, and administers credit card programs and employee expense reimbursements. Working under the direction of the Assistant Director, Finance, the specialist processes a high volume of clerical work for assigned delegates with accuracy and timeliness, maintains supporting financial records, and contributes to the centralized finance structure and Head Start program objectives.

The position also supports general office operations, correspondence, meeting preparation, document scanning, and audit-related requests. Work is generally performed in an office environment with moderate to occasionally loud noise. The position is listed for Monmouth Middlesex County, pays $26.50 per hour, and is expected to begin in Fall/Winter 2026.

Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 2 years of experience in financial administration, bookkeeping, or related finance roles.
• Experience with high-volume invoice processing and vendor management.
• Attention to detail and a high degree of accuracy in data entry.
• Ability to handle sensitive financial information confidentially and discreetly.
• Proficiency in Google Workspace and Excel spreadsheets.
• Strong organizational and time management skills, including the ability to prioritize workload.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Honesty, dependability, and ability to meet deadlines.
• Physical exam and background checks are required.
• Ability to sit most of the time, with some bending and reaching; stand, walk, and bend periodically; perform repetitive wrist, hand, and finger movements; work frequently at close visual range; receive and respond to oral communication; and exert up to 10 pounds of force to move objects.

Nice To Haves

• Experience with accounting systems or accounts payable software.

Responsibilities

• Process accounts payable for assigned delegates, including invoices, approvals, and submission preparation.
• Verify invoice accuracy and required supporting documentation, including general ledger and funding source coding.
• Maintain vendor accounts and communicate with vendors to resolve inquiries.
• Reconcile vendor statements monthly and research and resolve discrepancies, past-due balances, and missing credits.
• Respond to staff and vendor payment inquiries.
• Administer purchasing and employee credit card programs, ensuring compliance, accurate reporting, and monthly statement reconciliation.
• Review employee expense reimbursements bi-weekly for accuracy, appropriateness, and correct coding.
• Maintain expenditure documentation for reimbursements, petty cash, and purchase orders.
• Administer the FedEx program, including account management and communications.
• Handle general office duties, including phone coverage, IT request coordination, office supplies, mail processing, and filing.
• Distribute incoming correspondence in a timely manner and respond to internal and external requests.
• Support the Assistant Director, Finance and Director, Finance with meeting preparation, document scanning, and other clerical tasks.
• Participate in assigned meetings, events, and training.
• Assist with compiling responses to and tracking audit requests, including Federal Monitoring Reviews and the annual Self-Assessment (SASCIE).
• Perform other duties or functions as assigned.

Benefits

• Medical, dental, and vision insurance with multiple plan options.
• Health Savings Account with company contributions up to $400 per individual or $800 per family annually.
• Flexible Spending Accounts for health and dependent care expenses.
• 401(k) retirement plan with up to 3% company match.
• Short-term and long-term disability insurance and basic life insurance.
• Up to $500 per year in professional development reimbursements.
• Employee Assistance Program with counseling and mental wellness support.
• Wellness programs, including virtual fitness, nutrition, and mindfulness classes.
• Pet insurance, legal assistance, ID theft protection, and employee discount perks.
• Average of 5 weeks of paid time off during the first year of employment.
• 401(k) matching and 100% vesting program.
• Career growth and professional development opportunities.
• Supportive working environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree