Financial Operations Specialist (Open Rank)

University of Colorado•Aurora, CO

1d•Onsite

About The Position

This position serves as the Finance & Accounting Senior or Principal Professional responsible for assisting with accounting functions and financial transactions for the Department of Radiology. Responsibilities include, but are not limited to, payroll transactions, including processing additional pay forms and data entries as needed, monitoring and maintaining operating, auxiliary, gift, and revenue accounts; purchasing and procurement; accounts payable and receivable; reporting; and fiscal compliance. This position serves as a resource to the administrative leaders, staff, and faculty. This position is responsible for providing financial training to end users. This position requires a thorough understanding of university fiscal policy and State and Federal rules and regulations, accuracy, attention to detail, and the ability to prioritize tasks. It requires independent judgment and the ability to identify, address, and find resolutions to problems. The ability to work as part of a team and provide outstanding customer service to faculty and staff is essential. This position reports to the Finance Manager.

Requirements

Bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
Two (2) years of professional experience in business administration, accounting, finance, or payroll (for Senior Professional).
Three to five (3-5) years of professional experience in business administration, accounting, finance, or payroll (for Principal Professional).
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
Applicants must be legally authorized to work in the United States without requiring sponsorship.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Significant knowledge and strong proficiency with Microsoft Excel, Word, Access, PowerQuery, PowerBI, and Outlook.
Strong attention to detail, balanced with the ability to maintain a broad perspective.
Ability to work independently as well as collaboratively, exercise sound judgment, identify and set priorities for self and others, and meet deadlines in a fast-paced work environment.
Excellent analytical and problem-solving skills.
Demonstrable track record of thinking critically about data as it relates to systems, stakeholders, decision making, and support of organizational strategy.
Ability to evaluate, analyze, and interpret vast amounts of data in order to recommend solutions and implement a preferred course of action.
Strong analytical and problem-solving skills.
Ability to establish work priorities and follow through to ensure completion of activities.
Ability to envision innovative ways of doing things and able to assertively challenge the status quo while maintaining excellent working relationships with team members.
Strong organizational skills with attention to detail and accuracy.
Ability to maintain confidentiality and exercise appropriate discretion with information.

Nice To Haves

Financial/accounting experience working in higher education, public sector, or non-profit sector with progressive responsibilities, including working knowledge of university administrative and fiscal policies and procedures and campus/organizational structures.
Master’s degree in finance, accounting, business, or a closely related field.
Experience with University of Colorado systems, reporting, finance, procurement, invoicing, and billing, and PeopleSoft system financial module, and Microsoft Excel.

Responsibilities

Process financial transactions such as interdepartmental transfers, journal entries, cash receipts, etc.
Prepare monthly and quarterly reconciliation and variance reports for clinical budgets, while conducting monthly audits and presenting GL-level reconciliations for clinical finance divisions.
Analyze cash balances, reconcile expenditures, and monitor cash flow for departmental agreements.
Support the maintenance of departmental funds flow structure and proper allocations.
Assist with researching and resolving discrepancies and errors, which may include working with other campus personnel and external vendors.
Reconcile accounts monthly to ensure propriety of expenses and compliance with approved budgets as well as University, State, Federal, and sponsor rules and regulations.
Process additional pay forms and payroll-related entries as needed, ensuring calculations are precise, documentation is complete, and submissions are completed on time for monthly payroll in compliance with applicable policies and procedures.
Under the guidance of the Finance Manager, review and submit payroll expense transfers and establish funding distributions to ensure accurate faculty pay allocations.
Responsible for performing a variety of financial administrative tasks for the Finance Manager, Assistant Director of Finance/Administration, and Vice Chair of Finance/Administration.
Perform a variety of procurement tasks in the various purchasing systems such as CU Marketplace, CU Med COR360, UCD, and CU Med Concur expense systems.
Assist the Finance Manager with the department’s fiscal year-end closing process by working with various offices/constituents to resolve outstanding encumbrances (e.g., purchase orders, expense vouchers, invoices, payroll, etc.) and to ensure timely receipt of accounts receivable/payable, purchasing documents, merchandise, etc.
Facilitate the procurement of large equipment, unique orders, software licensing, and maintenance agreements.
Research, document, and communicate both UCD and CU Medicine Finance policies and procedure updates to staff and management.
Assist in the development of financial dashboards and analysis tools to enhance the review of financial information, leveraging systems such as Power BI, Smartsheet, and Excel.
Monitor and validate clinical shift schedules and provider productivity with a high level of accuracy, ensuring timely reporting and alignment with departmental clinical productivity guidelines.
Oversee the execution of procurement functions, including creation of purchase orders/purchase requisitions, contracts, expense and travel reimbursements, and payment vouchers, procurement card transactions, etc.
Maintain departmental listing of staff access, permissions, and cardholder data for procurement systems (list of cardholders, limits, Marketplace roles, etc.)
Collaborate with Department managers and assist with developing and maintaining departmental workflows to standardize expense reporting processes, promoting consistency and accuracy, as well as assist with process improvement initiatives and the integration of tools such as Smartsheet to improve financial tracking and reporting.