Financial Operations Analyst - Philanthropy
About The Position
The Foundation Finance Analyst manages all phases of Foundation accounts, including the maintenance and monitoring of new and existing accounts, review of aged accounts, and distribution of funds. The role provides direct financial and operational advisory services regarding gift funds and sub-account activity. It also maintains operating reports, reviews and analyzes financial details, and processes distribution requests. The analyst provides guidance on fund designations, balances, access, and spending; researches fund history and reconciles account activity; prepares and distributes monthly reports; reviews gifts with restrictions and distribution requests; and tracks distributions through completion. The role collaborates with Research Administrators, Principal Investigators, Accountable Officers, and other support staff to advise on donor funds and strategic spending. It also reviews sub-account utilization and expenses, documents compliance reviews, and assists with ad hoc financial requests. The position serves as backup to the Foundation Finance Assistant, occasionally handling purchasing, invoice submission, and cash/check deposits.
Requirements
- At least two years of experience in accounting or financial analysis.
- Bachelor’s degree in Business, Accounting, Finance, or a related field.
- Experience in accounting or financial analysis in an environment concentrated on philanthropy.
- Experience with philanthropic funds, including processing requests, monitoring request accuracy and completeness, updating balances, setting up new funds, and communicating with accountable officers.
- Strong problem-solving, organizational, critical-thinking, interpersonal, and attention-to-detail skills.
- Ability to manage multiple priorities under strict deadlines and support significant change.
- Demonstrated knowledge and application of financial best practices.
- Results-driven, strategically minded, and eager to partner with Foundation teams to support fundraising goals.
Nice To Haves
- Experience working in a healthcare organization.
- Experience monitoring and maintaining administrative policies, procedures, and compliance.
- Experience with donor or financial databases such as Raiser's Edge and Financial Edge.
- Experience in business operations, including purchasing and invoicing.
Responsibilities
- Maintain and monitor assigned Foundation fund accounts and subaccounts, including records for new and existing funds.
- Provide guidance on fund designation for incoming gifts and on accessing and spending fund balances.
- Respond to fund-related inquiries by researching fund history and providing gift and balance details.
- Reconcile individual funds by comparing gift history with the financial database and researching discrepancies.
- Prepare and distribute monthly financial fund balance reports.
- Collaborate with personnel to explain Foundation policies and procedures.
- Review gifts with known restrictions for appropriate spending and coordinate status confirmation and stewardship details with accountable officers and Donor Relations.
- Review distribution requests for accuracy and completeness, obtain missing documentation, verify available balances, submit requests for approval, and track distributions through completion.
- Provide backup support for purchase order creation, invoice submission to Accounts Payable, and cash/check deposits as needed.
- Collaborate with Research Administrators, Principal Investigators, Accountable Officers, and support staff to review accounts and advise on donor fund access and spending.
- Prepare financial analyses and advise on strategic, fiscally responsible spending.
- Monitor open subaccounts, recommend potential closures, and work with administrators to extend end dates when needed.
- Review subaccount expenses monthly through sample selections and invoice-support review for adherence to fund restrictions, with detailed documentation.
- Assist the Director Foundation Finance and Senior Foundation Accounting Analyst with ad hoc financial requests.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
