Financial Office Professional (Part Time Extra Help)

County of Santa Barbara•Santa Barbara, CA

7d•Hybrid

About The Position

This is an excellent opportunity to join the Information Technology Department at the County of Santa Barbara. The County of Santa Barbara’s Information Technology Department (ITD) is seeking a Financial Office Professional II to support the fiscal operations behind the County's technology services. This position handles the day-to-day financial record keeping that keeps ITD's budget and procurement work on track. The incumbent works in the County's financial systems, including Workday ERP, uses intermediate-level Excel to organize and verify data, and applies established regulations and procedures while exercising judgment to resolve routine issues. This position works under general supervision and is well suited to someone who enjoys detailed fiscal work in a fast-moving technology environment. This position is onsite with the potential to transition to a hybrid onsite/remote schedule, requiring weekly onsite work. It is approximately 20 hours per week, with a flexible schedule available during standard office hours, 8 AM to 5 PM, Monday through Friday.

Requirements

One year of financial clerical experience, or the equivalent.

Nice To Haves

Accuracy and thoroughness
Clear and courteous communication
Customer-focused approach

Responsibilities

Review, verify, and process vendor invoices in compliance with governmental policies, procedures, and fund accounting requirements
Ensure proper coding of expenditures
Match invoices to purchase orders, contracts, and receiving documents while verifying budget availability in the appropriate fund
Maintain accurate and organized vendor records, including W-9 forms, tax status, and contract documentation
Respond to vendor inquiries and resolve discrepancies related to invoices, payments, and purchase orders
Assist with monitoring encumbrances and verifying that expenditures align with approved budgets
Reconcile accounts payable activity, including reviewing aging reports and following up on outstanding items
Support month-end and year-end closing processes, including accruals, reporting, and documentation for audits
Prepare and issue invoices for services, fees, and interdepartmental charges
Coordinate with departments to resolve billing issues or discrepancies
Maintain accurate records and documentation
Ensure compliance with state and local laws, internal control standards, and fund accounting practices
Assist with other fiscal projects as needed and other duties as assigned