Financial Coordinator

AMS of UBC•Vancouver, BC

About The Position

The Office of the AMS Vice President Finance is responsible for all financial matters of the organization, including all AMS clubs, constituencies, and resource groups. The Financial Coordinator works to implement administrative system changes that improve service for student subsidiary organizations (clubs, constituencies, and resource groups) and internal staff. Additionally, the Financial Coordinator serves as the first point of contact for all financial issues and questions raised by student subsidiary groups and helps troubleshoot them. This position will also oversee the finances of AMS clubs, constituencies, and other groups.

Requirements

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Strong interpersonal and communication skills
Proven ability working in fast-paced financial offices
Strong organizational skills and detail oriented
Comfort in working in a technical environment
Ability to work independently, under pressure and meet deadlines

Nice To Haves

Previous experience in a financial role (ideally as a Treasurer) within an AMS club, constituencies, or any other subsidiary is an asset
Working knowledge of Microsoft Continia Expense Management, Dynamics GP, and 365 Business Central, and e-commerce platforms is an asset
Advanced knowledge of AMS fiscal procedures and policies is an asset
Advanced knowledge of Microsoft Office is an asset

Responsibilities

Manage the AMS’s event ticketing and e-commerce platforms
Prepare project plans, monitor scope and schedule to ensure successful project delivery
Troubleshoot financial questions brought upon by club and constituency treasurers
Review and authorize credit card applications for AMS and its subsidiaries
Work with the Administration Office to follow up on credit card transactions with cardholders
Coordinate with e-commerce provider to develop and execute solutions for use by subsidiaries
Coordinate the Clubs, Constituencies, and Resource Groups budget submission process; review the budgets on behalf of the Vice President, Finance
Assist clubs and constituencies in the preparation of their budgets and monitor the publishing of their finances
Monitor the accounts of clubs and constituencies to ensure they do not incur unauthorized debts, and ensure that clubs are fiscally responsible for their members
Conduct orientation and authorization of all treasurers through the AMS Treasurers Canvas Course
Host training workshops and other professional development events for treasurers
Create and continuously update the Treasurer’s Handbook and the AMS Treasurers Canvas Course
Assist the office of the Vice President, Finance with implementation of new systems
Collaborate with members of the AMS VP Administration Office through the Clubs and Societies Committee
Communicate with the clubs and constituencies with regards to financial matters
Other duties as required