Financial Coordinator

Flintco Career•Tulsa, OK

8d•Onsite

About The Position

This role is responsible for processing information from Project Managers and project sites, along with accumulated project costs, to compile owner invoices and secondary invoicing on a monthly, bi-monthly, or as-needed basis. The Financial Coordinator also processes subcontractor invoices, handles payments, issues, collects, and records lien waivers, and communicates regularly with subcontractors. This position works closely with the Flintco accounting department to gather invoicing information and provides accurate data for monthly project reconciliation.

Requirements

Ability to represent to all persons the Flintco Ethos that encourages the highest level of performance, integrity and morale.
Ability to read, analyze and interpret complex documents including plans and specifications, proposals, quotes, and qualifications.
Reads and comprehends simple instructions, short correspondence, and memos.
Writes simple correspondence.
Effectively presents information in one-on-one and small group situations to employees of the organization.
Applies common sense understanding to carry out instructions furnished in written, oral or diagram form.
Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions and decimals.
Computes rates, ratios and percentages and draws and interprets bar graphs.
Applies common sense understanding to carry out detailed but uninvolved written or oral instructions.
Deals with problems involving a few concrete variables in standardized situations.
Organizes and manages time, duties and activities efficiently.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Defines problems, collects data, establishes facts and draws valid conclusions.
Proficient in Microsoft Office applications of Word and Excel.
Good organizational skills.
Good communication, telephone and interpersonal skills.
Motivated self-starter.
Ability to work under pressure and meet deadlines while maintaining a level of quality service.
Bachelors’ degree in accounting, finance or other financial related field or an equivalent combination of education and experience.
2 to 3 years construction accounting experience or an equivalent combination of education and experience.

Nice To Haves

Always wears a hard hat and other appropriate personal protective equipment in the field.

Responsibilities

Spreads original estimate, approved change orders, billings, and pending money onto estimate sheets and into various categories such as pay item, cost code, description, insurance code, man-hours, quantity, unit of measure, labor, material, equipment rental, subcontractors, etc., to allow for data entry into the system.
Assigns cost code numbers to new and open project estimates utilizing established standard codes and assigning miscellaneous codes as required.
Processes information from field personnel, updating labor productivity reports, project labor percentages of completion, and quantities.
Processes information from field personnel, updating expense or projected cost compared to estimate.
Meets with Estimator and/or Project Manager prior to the start of each new project to review the estimate and determine the best cost coding system to be used based on how the project is to be constructed and what items are critical for cost tracking.
Assigns cost code numbers for Subcontractors and sends information to support staff as required.
Transfers estimate money from/to material to/from subcontractor cost type, including back charges.
Issues reports per requests from various departments.
Corrects miscoded timesheets that the Payroll Department cannot enter into the system and sets up new cost codes in projects where necessary.
Obtains labor rate breakdowns from the Estimating department or Project Manager and uses them to spread invoices.
Finds and writes journal entries to change incorrect project numbers or cost codes and notifies Accounts Payable, including invoices that have already been processed.
Reads and becomes familiar with the owner's contract or purchase order with respect to the format required by the owner for billing, as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents, and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
Processes the application for payment both to the owner as well as through internal systems.
Processes subcontractor invoices; frequent communication with subcontractors.
Processes disbursements to applicable subcontractors relative to the client's project.
Issues change orders to subcontractors when required by alterations from the owner to the Company or from the Company to the subcontractor.
Processes waivers, affidavits, sworn statements, and various other reports as required in the language of the client's contract.
Models and reinforces safety as a top priority of the organization.
Provides total commitment to continuous process improvement.
Meets schedules and deadlines, adheres to policies and procedures, and maintains a good attendance/tardiness record.
Ensures client satisfaction, both internally and externally, through efficient handling of issues.
Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.