Financial Controller

PartsBase Inc.•,

20d•Remote

About The Position

PartsBase is seeking an accomplished, hands-on Controller to serve as the company’s senior technical authority in accounting, financial reporting, tax, and audit. The role supervises and closely reviews the accounting team’s work, owns core accounting, reporting, and tax provision deliverables, and partners with the Chief Operating Officer, Director of Finance and Operations, and executive leadership. The Controller will improve the quality, completeness, and documentation of the close, consolidate entities on a consistent GAAP basis, and prepare the company for its first financial statement audit. The position also focuses on applying AI and automation to improve the accuracy, efficiency, and scalability of finance operations. This is a full-time, fully remote role. The Controller works closely with the finance and leadership teams and with colleagues building and operating the business, using video meetings, messaging, and shared collaboration tools. The role requires availability during core Eastern Time business hours and calls for clear communication, responsiveness, and accountability in a remote-first environment.

Requirements

Bachelor’s degree in Accounting or Finance from an accredited institution.
Active CPA license.
10+ years of progressive accounting experience, including hands-on ownership of financial close, technical accounting, and external financial reporting.
Substantial tax experience, including federal and state income tax provision under ASC 740, review of externally prepared tax returns, sales/use and indirect tax, and management of external tax advisors.
Extensive audit experience, including audit readiness and leading external audits from planning through completion.
Expert knowledge of U.S. GAAP, including ASC 606, ASC 740, and accounting for cloud computing and internal-use software costs, with experience implementing new accounting standards.
Experience supervising and closely reviewing accounting work, including payroll and benefits journal entries, commissions, accounts receivable, accounts payable, and intercompany reconciliations.
Proficiency with ERP and accounting systems and advanced Excel skills.
Self-directed and accountable, with the ability to manage priorities, deadlines, and deliverables independently.
Recognized technical expertise and credibility to advise senior leaders and external partners.
Exceptional attention to detail and strong analytical and critical-thinking skills.
Clear, concise written and verbal communication, including the ability to explain complex accounting and tax matters to non-finance audiences.
Comfort building processes and policies from the ground up in a growing company.
Comfort operating in a fast-paced, high-growth, remote environment.

Nice To Haves

Master’s degree in Accounting, Finance, Taxation, or a related field.
Public accounting background, preferably at a Big 4 or national firm such as BDO, Grant Thornton, RSM, Baker Tilly, or similar.
Experience leading a first-year external audit.
Experience applying AI, automation, or advanced analytics to accounting and finance processes, such as automated reconciliations or close workflows.
Experience in SaaS, technology, or data-driven businesses.
Experience with financial reporting tools.
Hands-on systems implementation experience, ideally with Sage Intacct and Workday, as well as commissions or billing automation.
Stripe and Ramp experience.
Innovative, forward-looking mindset and passion for process improvement and emerging technology.

Responsibilities

Serve as the company’s subject matter expert on U.S. GAAP, technical accounting, and accounting policy, and provide guidance to Finance and business leaders.
Own the monthly, quarterly, and annual close, including journal entries, account reconciliations, flux analyses, and GAAP-compliant financial statements.
Supervise and closely review accounting work across accounts receivable, accounts payable, payroll and benefits, commissions, and intercompany reconciliations, including journal entries, balance sheet reconciliations, supporting documentation, and flux analysis, while maintaining appropriate segregation of duties.
Own the federal and state income tax provision under ASC 740, prepared quarterly and at year end beginning with 12/31/2026; review externally prepared federal and state tax returns for accuracy and compliance; and manage sales/use tax nexus, indirect tax, and state and international tax considerations in coordination with external tax advisors.
Prepare the company for its first financial statement audit, including prepared-by-client schedules and workpapers, and serve as primary liaison to external auditors once engaged.
Own revenue accounting under ASC 606 for SaaS and subscription arrangements, PBExpo event revenue, and PartStore, as well as deferred revenue, accruals, and prepaid expenses.
Own multi-entity accounting and consolidation, including review of PBExpo’s cash-basis-to-accrual conversion, intercompany reconciliations and eliminations, and related-party transactions.
Write and maintain revenue recognition and technical accounting policy memos and establish accounting policies for business operations.
Monitor, assess, and implement new and emerging accounting standards.
Design, document, and maintain a strong internal control environment, including accounting policies and procedures that support audit and compliance requirements.
Set measurable automation goals and identify and implement AI and automation opportunities across accounting and finance workflows, including reconciliations, close management, variance commentary, audit preparation, and tax data collection, with appropriate controls and human review.
Lead the accounting side of systems implementations, including CaptivateIQ commissions automation, billing automation, and the planned migration from Sage Intacct to Workday; evaluate AI-enabled tools to improve accuracy, efficiency, and scalability.
Advise Sales, Operations, FP&A, and executive leadership on accounting and tax implications of contracts, pricing, new products, and strategic decisions.
Serve as a trusted advisor to the COO and executive team on accounting, tax, audit, and financial reporting matters.