Financial Controller

Servpro•Pewaukee, WI

1d•Onsite

About The Position

RJ Restoration LLC operates five SERVPRO locations across mitigation, contents, and reconstruction, with annual revenue in the eight-figure range. We need one person to own the financials for the entire business. This is a hands-on, full-charge role. You run QuickBooks, you pay every bill, you collect every dollar, and you keep the books clean and current. You are the single point of accountability for the day-to-day financial management of the company. You must be excellent at QuickBooks. That is non-negotiable.

Requirements

Expert-level QuickBooks proficiency with the ability to manage the system independently.
5+ years of full-charge bookkeeping or accounting management experience.
Proven experience owning a company's books from start to finish.
Strong background in: Accounts Payable, Accounts Receivable, Collections, Bank Reconciliations and Monthly Close Processes
Comfortable and persistent in pursuing payments from insurance carriers and adjusters.
Highly organized, accurate, reliable, and capable of meeting deadlines without supervision.

Nice To Haves

Experience in restoration, construction, or trade-service industries.
Familiarity with insurance claim billing and job costing.
Familiarity with Wisconsin contractor sales and use tax.

Responsibilities

Own QuickBooks for the entire company.
Keep financial records accurate, current, and clean.
Categorize all credit card statement activity correctly and on time.
Reconcile all bank and credit card accounts monthly.
Code expenses and subcontractor costs to the correct job number so each job's costs are accurate.
Pay all business expenses on time, including: Subcontractors, Vendors, Rent, Utilities, Credit card balances, Auto loans, Equipment financing, Insurance, Other recurring and one-off obligations.
Verify subcontractor invoices against approved scopes of work before payment.
Manage vendor records, payment schedules, and 1099 reporting.
Own collections across all divisions: Mitigation, Contents, Reconstruction
Invoice promptly and follow up persistently with carriers, adjusters, TPAs, and customers until payment is received.
Track accounts receivable aging.
Keep ownership informed of outstanding balances and collection challenges.
Run a clean monthly close process and produce monthly: Profit & Loss Statement, Balance Sheet, and Current Cash Position Report.
Coordinate with outside accountants on sales tax and income tax filings.
Run or coordinate payroll across all locations.
Ensure payroll is accurate and processed on time.