Financial & Contract Controls Specialist (15542)

State of Montana • Helena, MT

5d • Onsite

About The Position

The Montana Lottery is seeking a detail‑oriented, analytically minded professional to support internal financial controls and contract compliance across Lottery operations. This role helps ensure that reconciliations, accounting records, and key contracts are accurate, well‑documented, and aligned with GAAP and state policies. The position provides ongoing review and monitoring of financial documentation and contract activity—working closely with the Finance Director and Lottery leadership to identify issues, support strong internal controls, and keep information organized and reliable. The ideal candidate brings strong skills in data review, internal controls, contract tracking, and clear communication, and is comfortable working with spreadsheets and state systems to maintain accurate records.

Requirements

• Associate’s degree in accounting, finance, business, public administration, or a related field.
• Approximately two year’s experience reviewing financial records, reconciliations, contracts, or compliance-related documentation (or comparable experience).
• Ability to work comfortably with moderate to advanced Excel functions (e.g., formulas, lookups, filters, pivot tables).
• Experience using State of Montana systems such as SABHRS and eMACs is highly desirable but can be learned.
• Knowledge of basic accounting principles, reconciliations, internal controls, and financial record review.
• Knowledge of contract tracking and documentation practices.
• Ability to review financial and contract information for accuracy, completeness, and consistency.
• Ability to identify discrepancies, control gaps, or follow-up needs and communicate them verbally and in writing.
• Ability to organize records, monitor deadlines, and maintain documentation.
• Ability to interpret and apply policies, procedures, and written agreements.
• Ability to maintain confidentiality and use sound judgment.
• Effectively use AI tools to enhance productivity, support decision‑making, and streamline daily tasks.
• Skill in written and verbal communication.
• Skill in using office software, spreadsheets, financial systems, and document management tools.

Nice To Haves

• Experience using State of Montana systems such as SABHRS and eMACs is highly desirable but can be learned.

Responsibilities

• Reviewing reconciliations, financial reports, and accounting records to verify accuracy, support internal controls, and ensure alignment with GAAP and state policies.
• Conducting routine reviews of financial and contract documentation to identify data inconsistencies, control gaps, or compliance issues and sharing recommended follow‑up actions with the Finance Director.
• Maintaining organized records of key Lottery contracts, tracking financial terms, renewal dates, deliverables, and service expectations, and documenting issues and resolutions.
• Monitoring contract activity, raising potential non‑compliance concerns to leadership, and keeping Lottery leadership informed of upcoming renewals, expirations, and contract‑related changes that may require action.

Benefits

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree