Financial Associate (Payroll) - 20021552

State of Ohio • Mansfield, OH

9d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction is seeking a Financial Associate (Payroll) to ensure employees are accurately entered and maintained into the Kronos Timekeeping System. This role involves verifying and posting leave usage and work schedules, auditing timesheets for payroll processing deadlines, and ensuring accurate pay calculations in the OAKS system. The position also handles deductions, withholdings, and various payroll coding for electronic fund transfers and other deductions. The associate will process taxes, review and generate reports to verify accuracy and resolve discrepancies, and respond to employee inquiries regarding payroll matters. This role requires interpreting relevant codes, agreements, directives, and policies, and assisting with presentations and training on payroll issues. Additionally, the associate will organize and distribute written communication, process requests for manual paychecks, research and correct OAKS discrepancies, and perform other related duties such as recreating W2s and completing verification of employment forms. The position may also involve working on special projects and attending meetings and trainings.

Requirements

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or completion of associate core program in business administration, accounting, finance or related field.
• Or equivalent of Minimum Class Qualifications for Employment noted above.
• Accounting and Finance
• Payroll/Benefits Administration
• Analyzation
• Attention to Detail
• Time Management
• Teamwork
• Customer Focus

Responsibilities

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments).
• Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees
• Attends meetings, trainings & conferences

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree