Associate - Payroll

Clear Street•New York, NY

19h•$90,000 - $100,000•Hybrid

About The Position

Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets. We started from scratch by building a completely cloud-native clearing and custody system designed for today’s complex, global market. Clear Street’s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency. By combining highly-skilled product and engineering talent with seasoned finance professionals, we’re building the essentials to compete in today’s fast-paced markets. POSITION SUMMARY We are seeking an experienced Payroll Associate to join our Human Resources team in New York City. This role supports global payroll operations across two distinct tracks: direct, end-to-end processing of U.S. payroll, and coordination and oversight of international payroll administered through our third-party vendor network. The ideal candidate brings 3–5 years of payroll experience, strong U.S. compliance knowledge, and the cross-functional communication skills to serve as an effective liaison between HR, Finance, and our international payroll providers.

Requirements

3–5 years of payroll processing experience, ideally within an HR function.
Multi-state U.S. payroll experience required; NYC compliance knowledge strongly preferred.
Prior experience working with an international payroll vendor or third-party provider.
Strong knowledge of federal, NYS, and NYC wage and tax laws; general awareness of international payroll and statutory compliance requirements.
Advanced Microsoft Excel skills (VLOOKUP, pivot tables, data reconciliation).
High degree of accuracy, discretion, and confidentiality with sensitive compensation data.
Associate's or Bachelor's degree in Accounting, Business, HR, or related field (or equivalent experience).

Nice To Haves

Hands-on experience with UKG, Deel, and or Workday preferred
FPC or CPP certification.
Exposure to payroll in EMEA, APAC, or Latin American jurisdictions.
Exposure to processing equity compensation (RSU/ESPP) through payroll.
Familiarity with shadow payroll, expatriate payroll, or cross-border mobility programs.
Strong interpersonal and communication skills; comfortable working across time zones with remote employees and vendor contacts.

Responsibilities

Execute end-to-end processing of bi-weekly and semi-monthly U.S. payroll for salaried and hourly employees using UKG, Workday, or a comparable HRIS/payroll platform.
Review and reconcile timekeeping records, ensuring accuracy of hours, overtime, PTO, and leave balances prior to each payroll run.
Process payroll related benefit updates, coordinate payroll related file submissions with benefit vendors, and assist with payroll related reconciliations.
Maintain employee payroll records including new hires, terminations, salary changes, garnishments, and tax withholding elections across all U.S. states.
Ensure compliance with federal, New York State, and New York City wage and hour laws, including FLSA, NYC Paid Safe and Sick Leave, and the NYC Earned Safe and Sick Time Act.
Deliver quarterly and year-end U.S. payroll activities including W-2 preparation, tax reconciliations, and responses to federal and state tax agency inquiries.
Administer garnishments, child support orders, tax levies, and wage assignments in accordance with applicable law.
Serve as the primary internal liaison for outsourced international payroll vendors, ensuring accurate and timely submission of payroll inputs each cycle across all countries.
Collect, validate, and transmit payroll data changes to vendors — including new hires, terminations, salary adjustments, allowances, and benefit deductions — on a per-cycle basis.
Review vendor payroll reports and output files prior to funding approval, flagging discrepancies and coordinating corrections as needed.
Monitor vendor SLAs and escalate performance issues or compliance concerns to the Payroll Manager as appropriate.
Maintain a calendar of international payroll deadlines and statutory obligations by country to ensure on-time processing globally.
Partner with HR Team to support onboarding and offboarding of global employees, ensuring payroll setup is completed accurately and on time in each jurisdiction.
Support Payroll reconciliation activities including Gross to Net validation, payroll variance analysis, benefit deductions (401k, HSA/FSA, Commuter benefits, and medical deductions), and vendor deduction comparisons
Respond to employee payroll inquiries across U.S. and international populations regarding pay, deductions, tax forms, and direct deposit.
Partner with HR and Finance to reconcile deductions, support audits, and contribute to global payroll process improvement initiatives.
Produce standard and ad hoc global payroll reports for HR leadership, Finance, and internal or external audit purposes.