Part Time - Athletics - Financial Assistant

The Pennsylvania State University • Abington, PA

3d

About The Position

The Penn State Abington Department of Athletics is seeking a detail-oriented and organized part-time Administrative Support professional to assist with financial reconciliation and departmental administrative operations. The role supports accurate and timely reconciliation of departmental financial transactions, maintains appropriate financial documentation, and helps ensure compliance with University policies and procedures. The successful candidate works independently while collaborating with department staff to support Athletics’ financial and administrative needs. This position requires approximately 15–20 hours per week throughout the academic year.

Requirements

• Strong organizational skills and exceptional attention to detail, with the ability to maintain accurate records and meet established deadlines.
• Ability to work independently, exercise sound judgment, manage competing priorities, and maintain confidentiality when handling financial and departmental information.
• Strong written and verbal communication skills and the ability to work effectively with individuals across various departments and levels of the University.
• Successful completion of background checks in accordance with University policies.
• Successful completion of a credit history check, in addition to standard background checks.

Nice To Haves

• Experience with Penn State administrative and financial systems, including SAP, Concur, PCard, and SIMBA, or comparable financial systems in a higher education or research university environment.
• Prior experience in financial reconciliation, accounts payable, expense management, research administration, or related financial and administrative operations.
• Familiarity with intercollegiate athletics operations and the administrative responsibilities of an athletics department.

Responsibilities

• Reconcile PCard transactions, SAP financial activity, and travel expenses in accordance with University policies, procedures, and established deadlines.
• Review financial transactions and supporting documentation for accuracy, completeness, and compliance with University requirements.
• Identify and resolve discrepancies, follow up on outstanding transactions, and communicate with appropriate department personnel to obtain missing information or documentation.
• Organize, maintain, and track financial records and supporting documentation to ensure accurate recordkeeping and audit readiness.
• Assist with monitoring and processing departmental financial transactions and related administrative responsibilities.
• Provide general administrative and operational support to the Director of Athletics and department staff as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed