Financial Assistant III

University of Louisville•Aurora, CO

2d•$21 - $32•Onsite

About The Position

The Financial Assistant III will work with Kentucky Cancer Program (KCP) leadership to exercise general accounting control for the myriad of activities associated with both sponsored and non-sponsored departmental accounts. This individual is called upon to navigate the complex UL system to conduct pre and post award business with various university departments to manage grants and contracts and to ensure compliance for all departmental financial affairs with internal and federal guidelines to maintain the integrity of financial data. Regular and appropriate communications with KCP and UL colleagues regarding financial operations including staffing, physical facilities, expenditures, cash management, payments, and reporting are paramount.

Requirements

High School Diploma/GED
A minimum of four (4) years of related experience or an equivalent combination of education and experience.

Nice To Haves

Experience working with the complex UL financial and sponsored programs systems.
Able to effectively communicate with KCP colleagues to successfully manage financials related to general fund accounts, gift accounts, Z accounts, contracts, and grants.

Responsibilities

Monthly reconciliation of externally funded grants and non-grant accounts.
Prepares pre-award budgets for new contracts, focusing on employee effort.
Resolves issues related to availability of budget funds and expense transactions.
Regularly monitors cash balances and revenue.
Prepares and submits Proposal Clearance Forms (PCFs), Payroll Change Request Forms (PCRFs), and various additional budget forms for establishment of new grants in iRIS.
Data analysis and preparation of various ad hoc financial reports, budgets, and projections as requested by staff and external departments.
Provides guidance to PIs in day-to-day operation of grants and non-grant management.
Works with Sponsored Programs Financial Admin in resolving invoicing issues and questions from sponsors and PIs.
Initiates grant close-out and submits to SPFA for approval.
Approves procard and travel expense transactions.
Prepares journal vouchers, IUTs and disbursements for transfer of expenses & vendor payments.
Manages semiannual/annual effort reporting for the department.
Cash management - deposits from donations, merchandise sales and other forms of payment are managed according to established university directives.
Initiates payments to vendors and receive payments for invoiced expenses through accounts receivables/payables processes according to established university directives.
Assists with/ensures establishment of new vendors in Peoplesoft, assisting new vendors with preparation of required paperwork and submission to Controller’s office as needed.
Prepare and submit salary budgets and salary loads.
Manage lease renewals and payments for 5 regional offices of the Kentucky Cancer Program.
Process and renew personal services contracts.