Financial Assistant 2

MIT•Cambridge, MA

7d•Onsite

About The Position

The Financial Assistant II in Mechanical Engineering will perform complex financial assistance for pre- and post-award sponsored research activities. This role involves reconciling accounts, monitoring cost object activity, performing account maintenance, researching discrepancies, and resolving problems to complete transactions. The position requires monitoring and correcting account transaction activity, providing regular expenditure projections, and responding to inquiries from internal and external contacts. Additionally, the role includes maintaining records and files, assisting financial officers with proposal and budget preparation, processing interim budget adjustments, requisitions, invoices, journal vouchers, and verifying credit card charges. The Financial Assistant II will also approve financial documents such as travel vouchers and requests for payments, serve as a resource for faculty, staff, and students on financial transactions, and provide backup support to financial officers. Other duties as assigned.

Requirements

High school diploma
A minimum of three years of experience in accounting or finance
Strong analytical, communication, organizational, and interpersonal skills
Ability to use discretion and maintain confidentiality
Attention to detail
Ability to meet deadlines despite frequent interruptions
Ability to set priorities and work both independently and in a team-oriented environment
Proficiency with Microsoft Excel

Nice To Haves

Bachelor’s degree
Knowledge of MIT's accounting and purchasing systems
Knowledge of SAP
Knowledge of reporting tools

Responsibilities

Perform complex financial assistance on pre- and post-award sponsored research activities.
Reconcile accounts, monitor activity in cost objects, and perform account maintenance.
Research discrepancies and use discretion to resolve problems and complete transactions.
Monitor and correct account transaction activity.
Provide regular projections on account expenditures.
Accept and respond to telephone, e-mail, and in-person inquiries from internal and external contacts.
Maintain records and files.
Assist financial officers with the preparation of proposals and budgets and the processing of interim budget adjustments.
Prepare and process requisitions.
Process invoices, prepare journal vouchers, verify credit card charges, and approve financial documents (e.g., travel vouchers, request for payments).
Serve as a resource for faculty, staff, and students on financial transactions.
Provide backup support to financial officers during absences.
Perform other duties as assigned.