Financial Assistant, Acquisitions - Support Services

Shreve Memorial Library•Shreveport, LA

2d•Onsite

About The Position

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required.

Requirements

High School diploma or equivalent AND 60 semester hours of successfully completed college coursework, including accounting or finance courses OR two years of paid work experience in libraries or finance/accounting
Considerable knowledge of fiscal practices, accounting principles and mathematics
Good knowledge of current technology
Ability to maintain files and other materials
Ability to keep records and make reports
Ability to make decisions using established library policies and practices
Ability to relate and communicate effectively with other employees and vendors
Ability to use resourcefulness, tact and courtesy in dealing with the public, staff and vendors
Skills to focus with attention to detail
Skills to pay bills and perform other accounting tasks in a governmental agency
Skills to organize both paper and electronic materials for most efficient use
Skills to purchase goods and services for the Library system

Nice To Haves

Experience working in procurement, accounts payable and/or accounts receivable in a governmental agency.
Experience working with accounting software.
Experience in accounts payable or finance working in a library system.
Working knowledge of Access.

Responsibilities

Receives new materials and ensures they are invoiced correctly in the library’s database.
Prepares invoices for payment and codes invoices into LOGOs and sends invoices to the City of Shreveport for payment.
Creates new vendor accounts and ensures proper vendor paperwork is filed with the City of Shreveport, modifies vendor accounts and resolves issues with vendor accounts and billing/payment.
Records expenses against budget for library accounts and monitors budget and orders for consistent levels of spending throughout the year.
Works in cooperation with Acquisitions staff to receive credits from vendors for damaged materials.
Compiles statistics.
Files invoices and vendor information as needed in Acquisitions and Financial Services and serves as a backup for other Financial Assistants in the system.
Attends work plan and other meetings as required.
Serves as backup for Acquisitions bookroom staff to unpack boxes and cart materials for Cataloging.
Performs other duties as assigned.