Financial Assistant 2

MIT • Cambridge, MA

14h

About The Position

The Financial Assistant 2 position in the Computer Science and Artificial Intelligence Lab (CSAIL) provides support for multiple Principal Investigators (PIs) and CSAIL staff. Under the supervision of an Assistant Director of Research Administration, this role offers financial support for sponsored programs and gift administration. Key duties include reconciling monthly accounts, verifying and approving credit card charges, travel reports, and procurement requisitions. The role also involves preparing invoices and journal vouchers, verifying accounts payable and/or accounts receivable records, and reviewing procurement and accounting transactions to ensure compliance with Sponsor, Institute, and Laboratory policies and procedures, as well as financial planning models.

Requirements

• High School diploma or equivalent
• A minimum of three years of administrative or financial support experience
• Working knowledge of general office practices and procedures
• Strong analytical skills
• Strong organizational skills
• Strong interpersonal skills
• Strong customer service skills
• Strong communication skills
• Strong attention to detail
• Ability to prioritize
• Ability to work efficiently despite frequent interruptions
• Ability to work well under the pressure of deadlines
• Ability to use discretion and maintain confidentiality
• Strong computer skills (e.g. Excel and Word)
• Ability to use knowledge, experience and available resources to identify problems, find solutions and make recommendations to moderately complex and unique problems
• Ability to interpret policies and procedures and share information in a clear and concise manner and tailor messages to different audiences
• Ability to make decisions guided by general instructions and practices requiring interpretation on routine issues
• Ability to seek opportunities and set goals for own development
• Ability to learn from co-workers and advisors
• Ability to follow departmental procedures and recommend changes to work area processes
• Accountability for end product of own work
• Ability to exercise confidentiality of classified information based on security procedures
• Ability to work both independently and as part of a team

Nice To Haves

• Knowledge of SAP

Responsibilities

• Reconciling monthly accounts
• Verifying and approving credit card charges
• Verifying and approving travel reports
• Verifying and approving procurement requisitions
• Preparing invoices and journal vouchers
• Verifying accounts payable and/or accounts receivable records
• Reviewing procurement and accounting transactions for conformity with Sponsor, Institute and Laboratory policies and procedures
• Reviewing procurement and accounting transactions for conformity with financial planning models

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees