Financial Analyst - Billing & A/R
About The Position
NYU Grossman School of Medicine is hiring a Financial Analyst for the Account Receivables & Billing team within Sponsored Research Operations. The role manages the day-to-day review and processing of outbound subaward invoices and related purchase orders between NYUSOM and partner institutions. The analyst works with faculty, departmental administrative personnel, the Sponsored Program Administration Office, and external institutions to resolve invoice issues and coordinate timely review and approval. The position performs accurate and timely invoice review and processing, supports financial controls and compliance, maintains electronic records, contributes to reporting and quality-control activities, and helps improve business processes. The analyst follows applicable policies, procedures, service-level agreements, and research administration requirements, and communicates professionally with stakeholders at all levels.
Requirements
- Bachelor’s degree and 1–3 years of relevant work experience, or an equivalent combination.
- Superior written and verbal communication skills.
- Strong customer service and problem-solving skills.
- Ability to communicate effectively with all levels of the organization.
Nice To Haves
- Comprehensive understanding of research administration and strong knowledge of Uniform Guidance and other research regulatory requirements, particularly the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Strong familiarity with and knowledge of Microsoft Office.
- Experience with PeopleSoft Financial Systems or Oracle.
Responsibilities
- Create purchase orders in PeopleSoft and notify vendors.
- Review outbound subaward agreements to identify information needed to create purchase orders.
- Assist new and existing vendors with inquiries about setup in the third-party vendor system.
- Confirm and match requisitions and purchase orders, ensuring required vendor, department, and SPA signatures are in place.
- Obtain departmental and/or Principal Investigator approval for invoices.
- Process approved outbound subaward invoices for payment in PeopleSoft within the 30-day payment timeline under the Office of Management and Budget’s Uniform Guidance policy.
- Communicate with vendors, department administrators, and Principal Investigators regarding outbound subaward invoice inquiries.
- Confirm with SPA and departments any approved balance to carry over from one budget period to the next.
- Maintain outbound subaward records for tracking and monitoring, including purchase order numbers, processed payments, dates, disputed invoices, and carryover balances.
- Perform work in line with established Research Financial Operations goals and objectives; review invoices accurately and promptly and ensure sponsor financial contract terms are met.
- Perform assigned work across functional areas, use initiative and sound judgment, escalate issues appropriately, and complete deliverables accurately and on time.
- Prepare for meetings and maintain meeting minutes and action items.
- Assist the Billing Team Lead with exception reporting and perform routine quality control.
- Maintain accessible electronic final copies of external formal submissions.
- Provide guidance and departmental support for managing and monitoring subaward invoices.
- Follow service-level agreements and procedures, assist with staff cross-training, manage and resolve exceptions, perform root-cause analysis when appropriate, and practice continuous improvement.
- Communicate effectively with staff, peers, senior management, and faculty, and represent the institution positively when dealing with sponsors and outside institutions.
- Adhere to research administration and compliance principles and NYU policies and procedures; prioritize work effectively and apply accounting principles and enterprise systems.
Benefits
- Comprehensive benefits and wellness package.
- Financial security benefits.
- Generous time-off program.
- Employee resource groups for peer support.
- Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive-care well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
