Financial Analyst

TX-HHSC-DSHS-DFPS • Austin, TX

5d • $5,425 - $7,500 • Hybrid

About The Position

Works under the direction of the Director of Operations in Tuberculosis (HD) and Hansen's Disease (HD) Section with extensive latitude for exercising initiative and independent judgment, performs highly advanced financial monitoring of program related projects and procurements that support expenditure forecast, budget and operational impact. Work involves investigation and review of the TB and HD budgets and accounting records, and financial statements to ensure compliance with federal and state laws as well as DSHS policies and regulations. Prepares financial and expenditure progress reports. Assists with planning and coordination related to TB and HD procurements and budgets. Interprets agency policies; creates and documents processes and procedures; and recommends, implements, and evaluates process improvements related to procurement and budget. Analyzes and interprets budget data and creates reports for management. Creates, assigns, and responds to budget assignments and ensures their timely and accurate submission. Work involves providing recommendations and technical assistance to staff in all matters relating to financial compliance and best practices. Coordinates across the Section with other staff who have financial resource-related duties. Builds cooperative relationships that support good internal and external customer services.

Requirements

• Current and valid Texas driver's license
• Knowledge, skills and ability to plan and manage projects and resources.
• Knowledge of state and federal financial planning, analysis and budgeting
• Knowledge of DSHS CAPPS Financial Budgeting, Procurement and Accounting Policies
• Knowledge of state and federal laws, regulations, policies, procedures, and processes relating to federal grants, federal rules on procurement and federal budget processes.
• Skill in developing goals and objectives, problem solving techniques, and procedures to monitor and evaluate progress.
• Skill in Microsoft Excel Program to create routine financial reports
• Skill in program organization & financial management techniques
• Skill in developing cooperative, professional, and collegial relationships with internal and external partners.
• Skill in using personal computer application software such as Microsoft Office applications (especially Excel and Word), or similar programs.
• Skill in oral communication, including the ability to make public presentations and train staff, contractors, and others.
• Skill in written communication, including the ability to write technical information in an understandable format and produce sophisticated reports.
• Skill in developing goals and objectives, problem solving techniques, and procedures to monitor and evaluate progress.
• Skill in developing and monitoring program or project budgets.
• Skill in tracking deliverables and timelines.
• Ability devise and implement solutions to problems.
• Ability to develop, research, interpret, apply, and evaluate policies and procedures.
• Ability to research, assemble, correlate, and analyze facts, and devise solutions to problems.
• Ability to assess and manage priorities, and meet deadlines.
• Ability to effectively work with individuals and groups.
• Ability to lead teams, facilitate workgroups, and work with stakeholders.
• Two or more years' work experience working in a public institution in budgeting and/or accounting.

Nice To Haves

• Graduation from an accredited four-year college or university is preferred but not required.

Responsibilities

• Responsible for monitoring the annual operating budget for the TB and HD Section throughout the fiscal year to ensure each funding sources are expended in accordance to federal and state requirements.
• Track expenditures from multiple funding sources using CAPPS Financials and provide independent judgement on how each funding sources are used based on the fund requirements and purpose such as state funds for medication purchase, vendor contracts, federal funds for federal required activities, running reports in CAPPS Financials for remaining balances for management decisions and assisting with annual routine procurements to meet programmatic needs such as contracts with local health departments and printings with HHSC Printshop.
• Prepare and review CAPPS financial reports for budget assignments such as the annual budget load, Legislative Appropriation Request and task profiles changes.
• Develops expenditure reports and federal reports to be submitted to CDC and the National Hansen's Disease Program.
• Download expenditures reports from CAPPS Financial for and review with management.
• Provide financial recommendations to Section Director and managers on how to allocate financial resources to meet the programs objectives and utilize funds most efficiently.
• Develops procedures for managers to submit requisition requests for procurements to secure resources for programmatic activities.
• Assesses trends and resource utilization in support of the Section and agency goals and priorities.
• Tracks and reports on the use of resources and the need for additional resources.
• Act as the approval authority for all Section invoices to be paid by completing the claims forms for accounts payables.
• Acts as a financial liaison on resource, budget, and procurement issues with other sections of the agency, including the Division, the Section, Contract Management Section (CMS), Accounting Section, Budget Office, Funds Coordination and Management, Information Technology Section, HHSC Procurement and Contracting Services (PCS) to accomplish financial resources to meet programmatic needs.
• Duties include providing accurate budget line items to load the annual operating budget to the central budget office.
• Sending Contract Request Forms to the Contract Management Unit for program contract renewals with local health departments.
• Maintains the budget spreadsheet for managers review and decisions throughout the year by downloading CAPPS Financial reports.
• Train operation staff on processes and procedures for basic procurements such as training requests.
• Produces reports from CAPPS financials as needed for management decisions, reports such as expenditure reports to determine the total cost year to date for specific costs such as training or vendor contracts.
• Provides leadership on procurement, requisition and purchase order activities for the Section.
• Reviews and approves requisitions as needed in CAPPS Financial.
• Provides guidance and technical assistance to operations staff on procurement issues, CAPPS Financial and ensures the use of an efficient system to document and track purchases within the Section.
• Interprets agency, enterprise, and state policies related to procurement.
• Monitor fund availability to ensure that funding is properly budgeted or transferred as needed for procurement and contracting.
• Tracks recurring purchases and timelines to initiate renewals on time.
• Reviews requisition data for accuracy and completeness.
• Works with the Information Technology Section and the Budget Section to ensure that capital authority is requested as needed, and that capital projects is monitored.
• Performs other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed