Financial Analyst III - College of Medicine, Tucson

The University of Arizona•Tucson, AZ

13h•Onsite

About The Position

The Financial Analyst III is a critical member of the College of Medicine Administration and Finance team. Their overall objective is to provide operational and financial management support to assigned Administrative units under the College of Medicine, including Office of Curricular Affairs, Student Affairs, Clinical Rural Rotations, and Research. This position monitors budgets, produces financial reports, and manages the finances for assigned administrative units. This position requires great attention to detail, the ability to work in a fast-paced environment, excellent communication skills and a working knowledge of generally accepted accounting principles and UAccess Systems. Visa sponsorship is not available for this positions.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Five (5) years of relevant work experience required.
In-depth knowledge of accounting practices, procedures and generally accepted accounting principles.
Excellent organization and time management skills.
Ability to take initiative and be self-motivated.
Ability to multi-task projects and daily assignments.

Nice To Haves

Bachelor's degree in Accounting or a related area with accounting course work.
Progressively responsible and diverse accounting experience and course work, which includes at least one year professional accounting, in which a broad exposure to all areas of accounting and accounting principles, practices and procedures was acquired.
At least two years of experience managing employees.
At least four years of experience using Microsoft Access, Excel, and Word.
At least four years of experience managing state, discretionary, sponsored and gift funds, which would include four years of experience using the University of Arizona's electronic information systems to assist in the management of these funds (UAccess Financials, UAccess Employee and UAccess Analytics).
At least two years of experience working with federal awards and sponsor requirements including operationalizing grants, working with complicated funding plans due to grant activity, and working with cost share.

Responsibilities

Manage financial operations and fiscal responsibilities for UA and UA Foundation accounts within assigned Department(s)/Center(s), ensuring accuracy, compliance, and alignment with financial policies and institutional guidelines.
Oversee budget development, expense management, and financial reporting, ensuring timely and accurate tracking of all financial transactions related to the department's operations.
Serve as the designated fiscal officer for UA and UA Foundation accounts, reviewing and approving financial transactions in UAccess Financials, Travel and Expense system (Concur), including Purchasing Card (P-Card) transactions, Travel Expense Reports, Disbursement Vouchers,Salary Expense Transfers, Distribution of Income Transactions, Student Awards and UAF Transfers, Capital asset chart of accounts, and workflow eDoc requests.
Assist in the All-Funds Annual Budget process, providing financial analysis and supporting the Quarterly Forecasting process. Responsibilities include gathering internal salary data, projecting operational expenses, travel, capital equipment costs, and other financial planning tasks to ensure effective budget allocation.
Review department-sponsored notices of awards and contracts, assessing financial terms and ensuring budget compliance with institutional policies while coordinating with lower-staff to operationalize financial aspects.
Oversee effort distribution, position allocations, and salary expense transfers, including retroactive adjustments to the budget start date.
Generate and review monthly and quarterly financial reports with Principal Investigators to ensure budget alignment.
Initiate, manage, and close out subawards, oversee financial tracking, invoicing, and reconciliation to ensure alignment with the approved budget and monitor financial performance for timely payments.
Serve as the designated finance liaison for concurrences and RPPRs, providing financial analysis, ensuring proper financial documentation, and collaborating with Sponsored Projects and external sponsors to ensure compliance and alignment with funding expectations.
Prepare financial analyses and reports for the Administrative Operations Manager, identifying key findings, risks, and potential funding gaps for faculty and staff at risk of losing grant support.
Conduct monthly and quarterly payroll reconciliation and approve federal effort certifications biannually, ensuring proper review and approval across all relevant units.
Support the Administrator, Finance and Operations in leading lower-level staff and students who provide operational support to assigned administrative units ensuring daily activities are completed efficiently and institutional deadlines are met.
Provide guidance and training to administrative faculty and staff on institutional processes, policies, and procedures.
Manage daily centralized email accounts, reviewing, prioritizing, and responding to emails and voicemails from administrative faculty and staff to ensure timely communication and resolution of operational matters.