Program Finance

Texas Health & Human Services Commission • Austin, TX

2d • $5,425 - $7,156 • Hybrid

About The Position

The Financial Analyst III works under minimal supervision in the Program Finance Office within the Chief Financial Office, using considerable initiative and independent judgment. The role provides senior-level financial monitoring of technical and program-related projects and procurements to support expenditure forecasting, budgeting, and operational decisions. It investigates and reviews program budgets, accounting records, and financial statements for compliance with federal and state laws and DSHS policies and regulations; prepares financial, encumbrance, and expenditure progress reports; and assists with procurement and budget planning and coordination. The position interprets agency policies, documents processes and procedures, recommends and evaluates improvements, analyzes budget data, prepares management reports, and coordinates timely and accurate responses to agency budget assignments. It also provides technical assistance on financial compliance and best practices and coordinates financial resource duties across the Program Finance Office.

The position monitors the HIV Unit’s annual operating budget and funding sources, supports financial planning and reporting, and serves as a liaison with other agency sections and state offices on budget, procurement, and resource issues. It provides leadership on procurement, requisitions, purchase orders, invoice approvals, and financial tracking. The role is based in Austin and is eligible for a 50% onsite, 50% remote telework arrangement. Travel is up to 5%; flexibility in work hours, including overtime or extended hours, may be required. If living outside Texas, applicants must be willing to relocate.

Requirements

• Graduation from an accredited four-year college or university.
• Experience in financial analysis, preferably in state government.
• Experience working with large federal grant budgets.
• Experience preparing financial reports.
• Experience providing consultative and technical assistance to management or staff.
• Knowledge of project and resource planning and management.
• Knowledge of state and federal financial planning, analysis, and budgeting.
• Knowledge of DSHS CAPPS Financial budgeting, procurement, and accounting policies.
• Knowledge of state and federal laws, regulations, policies, procedures, and processes relating to federal grants, procurement rules, and federal budget processes.
• Skill in Microsoft Excel for creating routine financial reports.
• Skill in program organization and financial management techniques.
• Skill in developing cooperative professional relationships with internal and external partners.
• Oral communication skills, including public presentations and training staff, contractors, and others.
• Written communication skills, including explaining technical information clearly and producing sophisticated reports.
• Skill in developing goals, objectives, problem-solving techniques, and procedures to monitor and evaluate progress.
• Skill in developing and monitoring program or project budgets.
• Skill in tracking deliverables and timelines.
• Skill in financial planning and analysis.
• Ability to develop, research, interpret, apply, and evaluate policies and procedures.
• Ability to research, assemble, correlate, and analyze facts, and devise and implement solutions.
• Ability to assess and manage priorities to meet deadlines.
• Ability to work effectively with individuals and groups.
• Ability to lead teams, facilitate workgroups, and work with stakeholders.
• Flexibility to work alternate hours, overtime, or extended hours when required.

Nice To Haves

• Experience utilizing agency purchasing systems such as CAPPS Financials.
• Financial analysis experience in state government.

Responsibilities

• Monitor the HIV Unit’s annual operating budget and ensure funding is expended in accordance with federal and state requirements.
• Administer financial aspects of office programs and operations; plan, review, and report on financial analyses of operations, projects, and procurements.
• Prepare, review, analyze, and approve financial reports, budgets, and expenditures, and verify underlying source materials.
• Recommend resource allocations and improvements to the efficient use of funding and staff.
• Coordinate financial reporting processes, procedures, and forms; review activities for financial completeness, compliance, and adherence to applicable standards and policies.
• Research and prepare financial information for reports and presentations.
• Serve as a financial liaison with agency sections and other relevant entities on resources, budgets, and procurement issues.
• Provide budget line items for federal grant budgets spanning two state fiscal years and assist with legislative appropriation requests as needed.
• Prepare, review, and analyze cost estimates and fiscal notes for proposed legislation; assess fiscal impacts of proposed rules and existing or proposed legislation.
• Coordinate responses to revenue and budget inquiries from legislative and executive offices, state and federal agencies, and the Legislative Budget Board.
• Lead procurement, requisition, purchase order, and invoice approval activities, including reviewing and approving requisitions in CAPPS Financial.
• Provide procurement guidance and technical assistance to administrative staff and maintain efficient purchase documentation and tracking.
• Monitor fund availability and ensure funds are properly budgeted or transferred for procurement and contracting.
• Track recurring purchases and renewal timelines; maintain budget, expenditure, encumbrance, and balance records for review by the Program Finance Director.
• Produce CAPPS Financial reports for Power BI and management decision-making, and maintain supporting information for financial reports and transactions.
• Coordinate with Information Technology and Budget sections to request capital authority and monitor capital projects.
• Assess spending trends and utilization in support of HIV program and agency goals and priorities.
• Prepare quarterly contractor workforce and other recurring financial reports related to transactional purchase orders.
• Participate in or support disaster response, recovery, or Continuity of Operations activities when assigned; participation may require an alternate shift or location.
• Perform other duties as assigned.

Benefits

• Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior