Financial Analyst II, Department of Campus Administration (Finance) (COM-P)

The University of Arizona•Phoenix, AZ

6d•Onsite

About The Position

Reporting to the Accounting Manager, the Financial Analyst II plays a critical role in supporting the financial operations of Medical Imaging. This position is responsible for assisting in financial analysis of department accounts and fund balances and for guiding lower-level financial analyst staff with faculty and staff salary distributions, monitoring budgets and fund balances, and reconciling accounts to ensure accuracy and compliance. As a key member of the Finance and Operations team, the Financial Analyst II contributes to the department's and center's success by providing personalized service and ensuring efficient financial management. Visa sponsorship is not available for this position.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional level experience required.
Three (3) years of relevant work experience, or equivalent combination of education and work experience.

Nice To Haves

At least one year of working knowledge and experience interpreting University and UA Foundation policies and procedures.
At least one year of experience working with the University Financial Systems.
At least one year of experience reconciling UA groups (state, designated, Indirect cost recovery, sponsored, and other restricted gift accounts.

Responsibilities

Review and Monitor departmental accounts to ensure appropriate spending and compliance with university and external agency regulations.
Utilize general moderate knowledge of University systems and department tools to support financial analysis and reconciliation efforts.
Participate in department planning sessions.
Monthly prepare Principal Investigators (PIs) account summary and balance reports for internal review and provide any recommendations based on analysis.
In conjunction with the Post Award team monitor grants and contracts, ensuring alignment with contract budget and scope of work as determined by the sponsor.
Monthly reconciliation of department accounts, including requesting GEC's, SET's, DI's, TOF's and investigate any accounting discrepancies.
Identify budget variances, providing explanations, and offering recommendations for corrective action.
Support the department administrator with assigned UA and UAF accounts to ensure accuracy and financial compliance, budget development, expense management, financial analysis and reporting Distribution of Effort preparation and follow through.
Mentors and provides guidance and training to lower level finance staff to: Organize and file departmental account documentation and correspondence, financial transactions per records retention schedules, and other sponsor supporting documentation.
Ensure accuracy in salary distributions, budget monitoring, and fund balance tracking.
Weekly data entry of personnel transactions (new hire, job data changes, and position distribution changes) into COM-T database, which includes calculating funding plans, distribution of effort, and budget changes.
Reconcile UA Purchasing Card (P-Card) transactions and compile supporting documentation, ensuring compliance with university policies and procedures.
Analyze spending patterns to identify opportunities for cost reductions and process improvements.
Provide financial data to administrative staff to support the preparation of disbursement vouchers, travel authorizations, and expense reimbursements.
Assist with generating financial reports, forecasts, and budgets by offering data analysis and insights.
Initiate and process UA Foundation forms for reimbursements and fund transfers.
Collaborate with the finance team to monitor fund allocations, ensuring alignment with budget projections and financial models.
Perform general error corrections to address accounting discrepancies.
Conduct financial analysis to verify the accuracy of the general ledger and support the preparation of accurate financial statements and reports.
Assist with department's College All Funds Quarterly Budget including gathering internal salary information, assisting managers with projecting operations, travel, capital equipment, etc.
Preparation of financial forecasts which may include analyzing historical data, identifying trends, and making projections to support higher-level Financial Analysts with budgeting decisions.
Communicate with department faculty and staff and may interpret University and sponsor policies and procedures.
Reconcile UA payroll expenditures to ensure faculty and staff position distributions are aligned with departmental and sponsor budgets, including reviewing financial data to identify discrepancies and supporting the preparation of reconciliation reports.
Maintain annual funding plans and budget sheets, performing basic financial data analysis to track expenses against budget allocations and identify potential variances.
Monthly financial report preparation for internal review.
Monthly reconciliation of payroll/coordinate with other business units on discrepancies.
Assist with Banner invoice review.
Review and approve pending department proposals.
Monthly account deficit review.
Ensure stipends for department faculty are being paid appropriately.
Provide UA and department guidance and training to other Business Office staff/students regarding processes and duties.
Annually assist with department's UA budget rollover including entering new fiscal year data in COM-P database and create funding plans.
Attend and/or review UA or department workshops, trainings, and tutorials for job functions.