Financial Analyst, Grants Administration

Denver Health and Hospital Authority•Denver, CO

18h•Onsite

About The Position

We are recruiting for a mission-driven Financial Analyst, Grants Administration to join our team! We're with you for life’s journey. At Denver Health, purpose isn’t just something we believe in—it’s something we live every day, for life’s journey. Our Values Respect | Belonging | Accountability | Transparency Department Sponsored Programs & Research Job Summary Under general supervision, uses institutional, federal and sponsor-defined guidelines to review and analyze sponsored program and research proposals and awards for budgetary and administrative concerns in a central research and sponsored programs office. May also use guidelines to assist investigators in preparation of sponsored program and research project proposals. Grant Analyst is responsible for development of budget in coordination with program staff and in accordance with sponsor guidelines. Will also serve as support resource to department and Investigator as related to sponsored program administration.

Requirements

Bachelor's Degree
In lieu of college degree , four to six years of grant experience working directly with federal grants and contracts, which includes a working knowledge of federal, state and sponsor regulations, guidelines and policies required.
Three years of grant experience with federal grants and contracts, which include a working knowledge of federal state and sponsor regulations, guidelines and policies required.
Working knowledge of federal, state and sponsor regulations, guidelines and policies as related sponsored program and research administration including but not limited to Title 2 CFR Part 200, Title 45 CFR Part 74 Appendix E (Principles for Determining Costs Applicable to Research and Development under Grants and Contracts with Hospitals), Title 21 CFR Part 50 (Protection of Human Subjects), and NIH Grants Policy Statement.
Proficient in utilizing the development of budget spreadsheets and other financial reports.
Good communication and time management skills; ability to initiate and participate in problem resolution; ability to work independently and as part of a team
Intermediate-level Microsoft Excel

Nice To Haves

Experience with Cayuse Grant Management System and Infor Cloud Suite financial system preferred

Responsibilities

Reviews, analyzes, and assists Principal Investigator/Program Coordinator in pre-award functions
Reviews and analyzes proposals and applications for sponsored programs and research, develops and/or reviews complex budgets for sponsored programs applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements.
Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs/charges are captured within internal and sponsor budgets.
Obtains budget and study approval from ancillary departments as needed.
Prepares and/or reviews administrative sections of funding proposals and applications, following federal, sponsor and DH instructions and guidelines, with minimal or no errors.
Reviews all sections or adherence to formatting, page limits, and overall presentation and completion prior to grant submission.
Develops and communicates timelines for internal pre-submission process and routes proposal documents for appropriate institutional approvals; assists with electronic submission process
Monitors awards for budget compliance and appropriate accounting transactions.
Reviews and approves financial transactions, including purchase and payment requests, patient stipends, and purchase order releases for accuracy and compliance with sponsor regulations and DH policies and procedures.
Reviews transactions for allowability, allocability, reasonableness, and consistency
Reviews and analyzes awards of sponsored programs and research
Reviews notices of awards (NOA) or final contracts and communicates terms to investigators/project teams
Interprets and communicates sponsor guidance and requirements
Achieves and then communicates a thorough understanding of the grant process once it has been awarded, including approval of expenses, and reporting requirements.
Coordinates and assist in the preparation of reports for timely submission.
Analyzes and addresses all budgetary, spending, billing and payment concerns, in collaboration with Grant Accountant.
Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation. Reconciliations can be complex in nature requiring strong attention to detail and problem-solving skills.
Provides spending projections and status updates and facilitates monthly departmental meetings
Assists Grant Accountant to reconcile and adjust general ledger accounts.
Responsible for identifying the need for contractual relationships for sponsored projects and research awards, which includes but is not limited to drafting subcontract and vendor agreements with the SPARO templates, determining data sharing contract mechanisms, and reviewing contracts for term discordance, particularly billing and invoicing terms.
Assists in and/or reviews the development of scope of work and analysis of terms and conditions.
Responsible for routing clinical trials agreements appropriately.
Ensuring that contractual terms and provisions are in compliance with sponsor’s terms and conditions, federal provisions, and DHHA’s internal terms and conditions.
Determine potential needs for contract amendments and manage amendment execution.
Assign, log contract numbers, and route contracts timely and in appropriate systems.
Identify and escalate subrecipient in need of subrecipient monitoring.
Cooperates in the development of high-risk risk management plans.
Assists with subrecipient monitoring and adherence to contract terms on executed agreements.
Reviews IRB Applications for compliance with COMIRB and Denver Health requirements before submission.
Confirming DH’s role is appropriate and listed accordingly in the application.
Reviewing for institutional and IRB compliance, recognize unrecognized budgetary issues, and assess application for accuracy
Reviewing for appropriate human subject protections are in place, which includes assessing vulnerable populations are properly identified, consent forms are template or approved, and escalating any perceived coercive or undue influence concerns.
Reviewing the grant management system (Cayuse) for completeness which includes making sure proper institutional signatures have been obtained
Raising concerns to PI/study team and recommending IRB resource to resolve any potential concerns
Confirming that a DH investigator and/or research personnel have completed appropriate trainings
Issuing SPARO Acknowledgement Forms
Acts as a Liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork, and process improvement
Serves as an intermediary when regulations, standards, and policies governing sponsored programs effect multiple departments to ensure compliance, multiple goals, and interdepartmental issues are achieved to the highest degree possible
Informs and educates assigned departments and others in regard to specific regulations and best practices and acts as a continuing resource in the application and interpretation of these to the analyst’s sponsored programs portfolio team.
Actively participates in group discussions, process improvement work, and resolves issues to improve the working environment which include, but are limited to:
Identifies problems and opportunities for improvement

Benefits

Generous paid time off, fully paid parental leave, exceptional retirement contributions, comprehensive health coverage, and nationally recognized well-being programs.
Tuition assistance, career advancement pathways, and professional development
Meaningful financial advantages through loan forgiveness eligibility and employer contributions.
Paid time off starting at 28 days per year, inclusive of vacation, personal/sick, and 7 Holidays
100% paid parental leave up to 6 weeks
Immediate eligibility for retirement plans with employer contribution up to 9.5%
Generous medical, dental, vision plans in addition to employer paid disability and life insurance.
Comprehensive well-being programs including on-site employee fitness center located on Denver Health main campus and nationally recognized RESTORE Center
Free RTD EcoPass (public transportation)
Childcare discount programs & exclusive perks on large brands, travel, and more
Tuition reimbursement & assistance
Education, coaching, and professional development opportunities through the Workforce Development Center (WFDC) that support internal career growth and advancement pathways
Professional clinical advancement program & shared governance
Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program
National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer